LW Collection Prep


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Library West Collection Preparation Steering Committee

Phase 2

The addition to and renovation of Library West provides an opportunity to bring the humanities and social science collections together in ways that will facilitate access and use. With the re-opening of Library West in Spring/Summer 2006 the print collections located there should all be arranged in LC classification order.

Area Studies materials will be located in Library East subsequent to the Library West opening. Initially these materials will remain in their current locations:

African - intershelved with Humanities Social Sciences

Asian - intershelved with Humanities Social Sciences

Judaica - Education Library

Latin American - Library East

A committee to plan for these collections will be assigned in January 2005.

Periodicals and monographs/serials will continue to be shelved separately.

Currently received periodicals will be reclassed first. Generally, all volumes from 1980 to date will be re-labelled. Earlier volumes will remain in storage and can remain in Dewey call numbers.

Monographs that have circulated five times or more in the last 10 years will be automatically reclassed.

This revised Steering Committee builds on the earlier reclassification projects initiated by the original Library West Collection Preparation group. (See the original charge at http://web.uflib.ufl.edu/Admin/LWpreparation.html and report at http://www.uflib.ufl.edu/cm/africana/CollectionMove_files/LWCPSCR.pdf).

The charge for this second phase of the project includes planning, implementing, and monitoring the library processes necessary to complete the reclassification of materials assigned to Library West when it reopens. This project will require considerable coordination including:

Sequence of collections to be reclassed.
Working estimate of number of total LC volumes that will need to be moved back to Library West by Nov. 30, 2005
Final decision on Aleph display of periodical holdings for split runs between Dewey and LC
Creating schedules and work plans to complete work by March 2006
Regular communications regarding progress to library staff and users
Meet and consult with appropriate staff. Establish working groups as necessary to complete each collection project.

Rich Bennett on appropriate Aleph location displays, especially for split runs of periodicals
Cathy Mook on related binding and conservation issues
Doug Kiker on questions regarding checkin of current periodicals
Naomi Young on serial and periodicals cataloging issues
Rob Roberts or Steve Shorb on issues related to the timing and extent of the collection moves back to West

Appoint working groups, monitor their progress as they:

Implement reclassification of the Dewey periodical volumes from 1980 to date.
Implement reclassification of the Dewey monographs that have circulated more than 5 times in the last 10 years
Make changes in catalog records
Make changes in physical labels for materials
Move, shift, and integrate materials

Membership: Chair: Shelley Arlen, CM; Lawan Orser, Database Maintenance, Acquisitions & Licensing; Ben Walker, Access Services; Dan Reboussin, Area Studies; Priscilla Williams, Cataloging & Metadata; Gary Cornwell, HSS.

Reports to: John Ingram, Carol Turner, Martha Hruska

Send suggestions and comments to: lib-webmaster@uflib.ufl.edu
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Last updated August 10, 2004 - tlm