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Resource Services
Department
Database Maintenance
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SUMMARY OF ACTIVITIES: FY98-99
Staff
- We operated at full staff
beginning November 10, 1998, when Jerry Molina joined the unit as an
Archivist. The unit had 560 hours of student help during the year.
- Tim Hartigan received the
Libraries' Staff Achievement Award in December 1998, the University Bonus
Award for Increased Productivity in April 1999, and a promotion to Senior
Archivist in March 1999.
- Both Tim Hartigan and Jerry
Molina are active members of the Library Systems Liaison Group.
- Tim Hartigan participated in
the Department Performance Standards Committee.
- Jerry Molina has been
designated the Senior Systems Liaison for Resource Services Department,
beginning June 1999.
- Lawan Orser, Daniel Cromwell
(Science Cataloging Unit), and Jerry Molina authored a Poster Session
titled Are the Links
Alive? Checking URLs in the UF Online Catalog, presented at the ALA
Annual Conference in New Orleans in June 1999.
Collection Inventory
- A total of 61,480 volumes in
three library collections have been inventoried this year:
- The inventory of the Music
Library was completed in November 1998, adding 10,082 volumes to the
23,574 volumes we inventoried last year. Music Library records processed
by the inventory software totaled 33,656.
- The Biography Collection in
the Dewey Classification in Library West totaling 10,943 volumes was
inventoried between November 1998 and January 1999.
- The inventory of the Latin
American Collection (LAC) began in January 1999. We completed 45 % of the
Dewey books and periodicals, totaling 40,455 volumes, at the end of June
1999.
Maintenance of URLs in the Online Catalog
- As members of the Libraries'
URL Task Group, unit staff made contributions in two pivotal areas. Lawan
Orser introduced the conversion of the link checker's report into Excel,
enabling the sorting of URLs and titles, making it easier for staff to
replace the broken links with active ones. Jerry Molina runs a link
checker and produces monthly Broken Link Reports for designated staff in
each Processing Unit of the UF Libraries.
- The UF Libraries staff, as a
group, made a remarkable progress in reducing the number of broken URLs in
our online catalog. The LinkBot report of November 1998 showed 795 broken
links. Subsequent monthly reports indicated a steady decline in the number
of broken links as illustrated in the graph below. The July 1999 report
showed only 76 broken links in our online catalog.

Library/Operational Statistics
- We noted changes in certain
categories of the statistics that we keep.The Inventory Software which is
in full operation this year provided a growing number of statistics on
item record changes which had previously been achieved manually. The
software created 5,792 new item records, adding to the 3,214 created
manually. The software also inserted 5,549 barcodes to existing item
records, adding to the 2,083 done by hand.
- Linked 2,395 unlinked item
records and enabled the display of the volumes' circulation status to
library users in the online catalog.
- Added 325 retrospective
titles to LUIS. These were titles referred by Public Services staff, or
identified by our Inventory Project as missing from the online catalog..
- Processed 6,243 volumes in
the withdrawal, transfer, and reclassification activities: 97 % were
withdrawals; 1 % was transfers between locations in the UF Libraries; and
2 % were reclassified to the Library of Congress Classification. The 6,047
volumes withdrawn this year constituted an increase of 96 % over last
year. In addition, 1,530 pieces of unbound journals; 2,112 microfiches; 2
disks; and 18 videos were also withdrawn.
- Continued resolving duplicate
records in LUIS.
SUS Collaborative Activities
- Use of electronic shelflists
in Gift Program to SUS libraries continued.
- Pat Crabb of FCLA provided UF
circulation statistics files in machine readable form. The data is being
studied for potential identification of core collections.
- John Hein of UNF continued
the extraction and processing of all our inventory files, playing a key
role in the unit's high volume output. Using his software and in response
to our request, he also generated a list of titles in LUIS owned by the UF
Institute of Black Culture (IBC). The list is being used in the IBC
Reading Room Inventory.
Lawan Orser, orserl@mail.uflib.ufl.edu
August 9, 1999