Copying, Printing, and Scanning
Copying and printing are basic services that have been heavily criticized
by Smathers Libraries’ users. Patrons complain about the $.13/page
cost of the service, but they complain even more about the complexity
of printing and the need for appropriate currency to add money to
the copy card. At the same time, the printing and copying services
that once generated significant revenues for the libraries now require
a library subsidy. We are looking ahead to the end of our Xerox contract
in December 2006 and to the opening of Library West and its Information
Commons early in 2006. The time is ripe to look for creative alternatives.
Additional background information includes the following:
- The CIRCA labs provide printing for $.10/page and are able to
recover costs. Students use their Gator1 cards to activate charges
and are billed through Student Accounts Receivable.
- The Legal Information Center has its computer printing provided
by CIRCA. CIRCA provides a good service and receives the revenues
paid through Student Accounts Receivable. The LIC also provides
free Lexis/Nexis and Westlaw printing as part of the contracted
service with those vendors.
- Neither CIRCA nor the Legal Information Center provide any method
for printing for people without a Gator1 card.
- Campus Libraries contract with Xerox for photocopy service. At
present, this service is losing money and is subsidized by the libraries
Some libraries around the country are providing scanning in lieu
of photocopying. In the Smathers Libraries, scanners have not been
used extensively and are still viewed as somewhat experimental.
- The Smathers Libraries are open to the general public. In order
to protect library materials from theft and mutilation, some provision
must be made for the public to make appropriate copies of library
- It is desirable to provide consistent services throughout the
Please examine the current copying, printing, and scanning environment
at the University of Florida and in academic libraries comparable
- Describe and quantify the demands for these services at UF
- What options are available?
- What are the pros and cons of each?
Please submit a report by August 1 with recommendations that include
- The ideal mix of services for the Smathers Libraries and for
each UF library
- The type of management preferred (vendor, campus office, libraries,
- The kind, configuration, and cost of equipment needed to support
- Pat Reakes (Chair)
- Tom Caswell
- Paul Victor
- Laurie Brennan
- Michelle Foss
- Mark McCallister
- Will Chaney