USAIN Management Team Meeting Minutes
09 August 2000
11:00am
Smathers Library Conference Room
Present:
Cathy Mook, Principal Investigator
Jimmie Lundgren
Nelda Schwartz
Susan Constantineau
Victoria Naipavel
Jack Fisher
Will Canova
Filming Production for July
Thirty-five reels were produced during the month of July. Currently
the filmers have finished everything that was in the queue from Cataloguing, and
all necessary reshoots. Preservation is awaiting processing and
duplication of these reels from Micrographics. It was determined that Jack,
Susan and Will would take the Library van to Marston Science Library to pick up
volumes that might fill in gaps of titles currently on the third floor. During the month of July, we
reached the halfway point of our goal in the number
of volumes filmed. Please see the July
filming statistics for details.
Cataloguing
Production for July
July was a very disruptive month due largely to the move
of many Resource Services staff from the 2nd floor onto the 3rd floor. Susan catalogued 4 monographs that made it
completely through to review, and Jack catalogued 31 monographs that went
completely through review and were delivered to Preservation. Susan
completed her work on Florida Cattlemen, which included two title
changes, but Naomi still needs to do the final review of the cataloguing
work. In addition, Susan did ten name authorities, and completed
cataloguing for Florida Grower, which should result in approximately 87
volumes.
NAL Donations
NAL donations arrived during the month of July, and hopefully more will be
on their way soon. NAL is making a gift of these materials, and does not
need them to be returned. Therefore, these materials will not be acquired into
the collection, but will be disbound, filmed, and discarded.
InterLibrary
Loan
The ILL staff has created a shelf behind the Circulation desk for Will. He will
now begin to go behind the Circ desk to pick up his materials, instead of asking
Circ staff to retrieve them. This should eliminate the problems he had before (i.e., some
materials were shelved under his first name, some under his last, and some under
Preservation). No more ILL requests will be made for monographs because we
should be able to fill the volume requirements with the serials we have left to
catalogue and film. Nelda reported that Preservation will begin filming
incomplete serials, and that ILL requests will still be made for missing issues
of serials. She also thanked Resource Services for returning the rush
catalogue materials very quickly.
Six
Month Report to Cornell
Cathy completed and submitted the Jan to June 2000 six-month report
to Mary Ochs, the new
grant coordinator at Cornell University. Joy Paulson is in charge of daily
operations of the grant.
Departmental Ledger from Division of
Sponsored Research
Due to the amount of money remaining in the USAIN account, Preservation will
still continue to fund Jack 100%. The budget will include enough funds for
Susan and Jack's salaries, Preservation Department OPS, processing and duplication of film, etc, through the
end of the year. It appears there will be money left over to return to Cornell
at the end of the grant, although it is not possible to estimate how much, at
this time. Another no-cost six-month extension will not be requested if
the volume requirements have been met. Cathy noted that our original grant
estimate of cost-per-volume was $57.50, and currently we are spending
approximately $50.00. The per volume average spending may increase as more
serials are filmed. Currently, of the 936 volumes filmed, 446 of them are
pamphlets of less than 50 pages. Filming pamphlets obviously is less expensive
per volume than filming monographs and serials because more of them can be
filmed on a single reel.
Respectfully
Submitted,
Victoria Naipavel
15 August 2000
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