USAIN Management Team Meeting Minutes
12 April 2000
11:00am
Smathers Library Conference Room
Present:
Cathy Mook, Principal Investigator
Jimmie Lundgren
Naomi Young
Nelda Schwartz
Susan Constantineau
Victoria Naipavel
Report of Preservation Department Activities
Nelda reported that Preservation has completed the necessary reshoots on the
first 12 reels of film shot in Preservation. [The reshoots were necessary because of focus problems
with the camera.] The camera has been fixed and is now in excellent
working condition. One completely new reel of film has also been shot in
the month since our last meeting. [N.B. Production was limited in March
due to the University's Spring Break and the departure of all filmers for one
week.] Approximately 20 reels have been shot,
processed, duplicated and quality control inspected so far. Once a second
positive is created for these reels, the camera/print masters will be shipped to
the appropriate storage facilities and one positive will be sent to the National Agriculture
Library. It was previously determined that the UF positive will be housed in Library West rather than
Marston Science Library because the project has a more historical than
scientific focus. Nelda will begin producing Microfilm Technical
Information Reports (MTIR's) soon, which will then
allow for microfilm product updates to be entered into OCLC.
Report of Resource Services Department Activities
Susan has been officially appointed Visiting Librarian with commensurate
salary, benefits and sick leave. She
spent the month updating/upgrading 90 cataloguing records for monographs and
pamphlets. She also
catalogued three serial titles, which comprised 43 volumes. Her next title
to tackle will be 50-60 years worth of Annual Reports.
Future Cataloguing Work
The filmers currently have plenty to do, especially since the month of March
was spent doing mainly reshoots. However, since they are now moving
along swiftly , it was felt that some discussion on what titles should be
cataloged next was needed. There are plenty of complete and
incomplete serials that need attention. Nelda asked that the remaining
analytics (the blue guys!!) be cataloged in consecutive order. [This will allow filmers to
shoot them in order, even if they are not on the same reel.] Also, there are
still some monographs and theses/dissertations that will need original cataloguing records created. It
was agreed that serials should be done first, with Susan slowly 'picking' at the
analytics and doing the monographs later. It was also agreed that Josefina
(the USAIN student in Resource Services) will begin to examine the incomplete
serials runs currently gathered in R.S., so that she can begin to interlibrary loan or
borrow missing issues, if possible. Naomi recommended that if ILL is
unsuccessful, the serials list may be a place where requests could be
made.
Budget
Nelda and Cathy will examine the budget before the next meeting. There
may be funds left over that could be used to film additional titles/volumes, if we
can achieve project goals before December 2000. Jimmie suggested asking
IFAS Extension Offices for materials to film, either to fill in missing issues from
serials or for completely new titles. Many IFAS Extension Offices have
small libraries, but their collections are not catalogued.
Other Business
Cathy reported the official letter allowing the extension until December
2000 has not yet been received, but should be forthcoming from Wally Olsen at
Cornell University. Our next meeting will be held May 10, 11:00am in the
Smathers Library Conference Room.
Respectfully Submitted,
Victoria Naipavel
13 April 2000
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