NATURAL DISASTER
    and HURRICANE EMERGENCY PLAN
    Music Library, Building 117, 2nd Floor (Rm. 231)

This plan is specific to the Music Library, Building 117, 2nd Floor (Rm. 231). Plans specific to other library buildings are also available. Comments on and revisions to the plan are always welcome, send them to Robena Cornwell at robcorn@mail.uflib.ufl.edu.

MUSIC LIBRARY BUILDING EMERGENCY COORDINATOR INFORMATION.

NOTE: The Music Library is housed in the Music Building. Emergency Building Coordinators for the Music Building are:

EMERGENCY PREPARATIONS

1. The Music Library's Building Emergency Coordinator (BEC) is responsible for planned measures for evacuating and securing the Music Library and for protecting valuable and delicate equipment.

DURING A HURRICANE WATCH

1. All personnel assigned tasks should review plans and ensure that all persons affected are briefed and that all pre-hurricane preparation measures are implemented.

DURING A HURRICANE WARNING

1. The Music Library's BEC will be notified by the Music Building's BEC that a hurricane warning has been declared. The university will be declared closed and all persons will be instructed to leave the campus except those assigned duties in the plan. Those individuals who cannot leave the campus should go to a designated shelter as assigned by UPD (Turlington Hall).
2. The Music Library's BEC will
   1. evacuate the Music Library
   2. lock library doors and post appropriate signs
   3. unplug all terminals, control units, modems, and other electrical equipment
   4. move library materials and equipment, as appropriate, away from doors and other areas of potential water damage
   5. lock all internal doors

   The Music Library's BEC will report to the Music Building's BEC and the Library Facilities Planning Officer when the above actions have been accomplished and will indicate the need for any additional requirements for protection and locking the building.

3. The Music Building's BEC will report to the Emergency Operations Director at 392-1111 following the completion of the building security check. If telephone communication is not available, the BEC should summon the first available police officer to report via two-way radio.

DURING A HURRICANE

1. All persons, including the BEC, not required for the conduct of emergency operations will have been notified to leave the campus by the Emergency Operations Director after completing their duties during Hurricane Warning.

POST HURRICANE PROCEDURES

1. The Music Library's BEC will return as soon as possible to the library when cleared to do so by the Emergency Operations Director. A damage survey will be made and reported to the Music Building's BEC and to the Library Facilities Planning Office. If possible a floor plan with problem areas clearly marked will be provided.
2. The Facilities Planning Officer will then report to the Director for Library Support Services and to the Director of Libraries and will coordinate damage repair and clean up efforts with Work Management Division.
3. The Preservation Librarian will take whatever action is necessary, consistent with this and other directives, to preserve and restore damaged library materials.

DISTRIBUTION

1. This plan should be submitted to the Library Facilities Planning Officer who will forward it to Environmental Health & Safety. The BECs should report to the Facilities Planning Officer, in writing, any changes, as they occur, to the list of BECs and alternates, or any changes to the planned emergency procedures or protective measures for their library. This plan will also be distributed to all Libraries Department Chairs and Office Heads for further distribution to their staff.
   
   A copy of this plan and subsequent updates will also be forwarded to the Chair and BECs of the Department of Music and to the Dean of the College of Fine Arts.

OTHER CONTACT INFORMATION

	© 2000 University of Florida George A. Smathers Libraries Acceptable Use, Copyright, and Disclaimer Statement   Send comments: Preservation Department. Last Updated August 9, 2000