CONSERVATION: ORDERING INTERLIBRARY LOANS
If a books or serial is missing pages, an Interlibrary Loan (ILL) request can be sent to the ILL office. This is done by visiting the Illiad site with a web browser.
SCOPE
This procedures apply to material in the general collection. Special Collection items need to be evaluated on a case by case basis.
EVALUATION
Considerations when an item missing pages is received:
- Does the university library own another copy of the damaged item? If so, copies can be made from that (the ILL office usually will not order an item from another library if another copy is available on campus). Check LUIS for other possible holdings.
- Is the item a book or serial? Books are usually loaned more often than serials, so if book pages are needed, order the actual book. That way the unit has quality control on the pages copied. See PHOTOCOPYING REPLACEMENT PAGES for procedures. Serials are rarely loaned, so photocopies of pages should be ordered.
- Are the missing pages color photos? If so, try ordering the item, regardless if it is a book or serial, so that color scans can be made of the missing pages. Order copied pages as a last resort.
PROCEDURE
- Charge the item to be repaired to the Conservation Repair card
- Open a web browser and log on to the UF Illiad system - http://illiad.uflib.ufl.edu/illiad .
- Enter the unit circulation card number and password (see Conservation Unit head for this information
- Choose "Request a photocopy" or "Request a loan" from the screen
- Enter item information on the screen. If ordering photocopies, be sure to give the exact missing pages and include
***REPLACEMENT PAGES NEEDED FOR BINDING; COPY ALL LISTED PAGES AT ORIGINAL SIZE; DO NOT FAX, STAMP, OR STAPLE***
in the article title. - Once the item has been submitted, the illiad system will give an ILL number at the top of the screen. Copy this number and include it in the damaged item.
- Exit the Illiad system by pressing button in top right corner of screen
- Date and place the item on the shelf behind the Senior LTA workbench
Generally, and ILL order takes between 2-3 weeks to fill. However, more time is often required before a willing lender can be found. Interlibrary loan should contact the unit when the material comes in or if there is a problem. After the pages have been copied, original items need to be returned to the ILL office by the due date. The ILL shelf behind the SLTA's workbench should be reviewed at least monthly to be sure no requests have "fallen through the cracks". Any order more than 3 months old should be followed up on.
