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Library Binding Committee Meeting Minutes
November 8, 2000
9:00am
Library West Conference Room
Present: Victoria Naipavel [Chair]; Carole Bird, Special Collections; Michele Wilbanks-Fox, Music Library; John Seay, Architecture and Fine Arts Library; Carol Whitmer, Education Library; Emily Madden, Judaica; Pam Williams, Special Collections; Dee Hawes, Library West Periodicals; Janet Hernberger, Preservation; Justino Llanque-Chana.
Statistics
Victoria sent around a copy of the statistics for this quarter. The
same stats were sent in an email on November 2nd. The overall
totals are in the wrong columns, but all of the numbers within the table are
correct. John at AFA suggested that statistics be added to the binding
webpage. Victoria will work on adding them.
Special Projects
There is more student binding money for special projects, retro binding,
etc. Let Victoria know if your location needs any special binding
projects. Right now Victoria and a student is helping John at AFA with
retrospective binding. Carol at Education suggested that a student could
look through the monographs at that location for binding needs.
Charging and Discharging Materials
There was discussion of how each location charges materials to the
bindery. Most locations have patron IDs that give a date for when the
material is expected back from the bindery. Most locations also use a
separate ID for items in process for binding. All locations should create
binding IDs that give an approximate due date and whom to contact. For
example, an in-process ID could say "In process for binding. Ask at
Music circulation desk" or "Ask for Michele at Music". Once
the item is actually boxed to go to binding, the item them gets charged onto a
binding patron ID. The binding patron ID should say the expected due date
(so those of use using old Heckman messages, change the due date!). The
goal is to let the patron know when something is expected and the contact person
or location. After items are returned from the bindery, the binding patron
ID should be checked for outstanding items. If an item is not returned by
the second shipment date, notify Victoria. The sooner she has Southeast
check into the problem, the easier it is to trace the item.
Corrections
Southeast gives us a one year guarantee on corrections. Included would
be incorrect stamping (their fault) or pages falling out within a year of
binding. Southeast goes by the sticker in the back of the item for the
year verification. Copies of binding slips will only be accepted by
Southeast if it is the copy that came back from the bindery, with the SELB
sticker on it. For our own information, we can get copies of old binding
slips two ways. For before the switch to the smathersnt9 server, the slips
have to be requested through Victoria. After the switch the smathersnt9,
slips can be printed after using the "Search Across Jobs" function
from the JOBS database of LARS to locate the desired item.
Leaf Attachment
Check to make sure the correct leaf attachment method is indicated.
Even if something was STF last month, this month's group may be DFA. Check
the issues and the leaf attachment box in LARS. For large, single
signature issues, STF is actually stronger than DFA.
MSL Jewel Cases
This project is in effect at MSL. Cathy Mook and Pam Cenzer are
preparing a report for the near future. MSL seems to like the cases, and
the product seems to be good. Even an apparant vandalism attempt did not
break the Kwik Case™.
ABLE
Our ABLE demonstration is set for December 6, 2000 in the Smathers Library
Conference Room. We will meet from 1:30-3:30pm to see Steven Wells
demonstrate the system and answer any questions. You can review these ABLE sites before the demonstration, if you're interested. Acme Bookbinding Corporation has an ABLE user's manual online (it's in pdf format, you'll need Adobe Reader installed on your computer), located at http://www.acmebook.com/Filer/filetree/pdfdocs/able/libraryuserguide.pdf. The official ABLE website is http://www.programmingconcepts.com/able/.
FYI
Dee announced Library West's 900s will be moved to the Paged Collection, and
PS-Z will be shifted onto the 6th floor of Library West.
Next Meeting
Our next meeting will be the ABLE demonstration on December 6th from 1:30pm
to 3:30pm in the Smathers Library Conference Room.
Respectfully Submitted,
Michele Wilbanks-Fox
November 10, 2000
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