Library Binding Committee Meeting Minutes
August 2, 2000
9:30am
Smathers Library Conference Room
Present: Victoria Naipavel [Chair]; Kendra Carter, Resource Services; Michele
Wilbanks-Fox, Music Library; John Seay, Architecture and Fine Arts Library; Carol
Whitmer, Education Library; Emily Madden, Judaica; Pam Williams, Special
Collections; Rod Uecker, Marston Science Library.
Received four handouts:
Agenda
Budget
The budget for FY 2000/2001 has not yet been finalized. Please put in
your special binding requests now so that, dependent upon funding, special
projects and binding priorities can be set for the year.
Discussion of wish list for special binding projects for each library
during FY 2000/2001
Victoria asked Binding Committee members to notify her of any special
binding projects they would like funding for. John Seay from AFA stated
that AFA's desired priorities would be to catch up on retrospective binding of
"problem items" that had been stuck in the processing area. Also
binding of current periodicals with missing issues that cannot be claimed or
backordered as well as binding of Sotheby's Art Auction catalogues.
There was discussion of how long one should wait before binding volumes with missing issues. Rod Uecker stated that it was the policy of MSL to wait 5-10 years in case an issue because available or was donated to the Libraries. Victoria asked if this would make it more likely for other issues to go missing while waiting an extended period to bind loose issues. It was determined that each library should wait what they, and the selectors consider an adequate amount of time, and then bind issues incomplete.
Binding OPS Requests
Please fill out and return to Victoria the Binding OPS Request Sheets as
soon as possible, but no later than August 23, 2000. The hours that
Preservation funds for binding must be allocated entirely to binding. If a
library wants to fund the student over and above Preservation's funding, then
that time funded by the library can be used to do whatever the library wants the
student to do. Victoria will train the first 1 or 2 Binding OPS students
that a library hires using Preservation funds, after which the library must
provide training for new student employees. Please make arrangements with
Victoria for training of binding students.
ABLE Binding Software
Victoria has requested Barb Voyer to schedule a demonstration of the new
web-based ABLE binding software on a non-binding Wednesday. A printed
description of the new web-based ABLE software program can be found on ICI's
website. (www.icibinding.com/library/co mpsys.htm)
LARS is no longer supported by its creator, and due to the network problems the Libraries have been experiencing, investigating ABLE seems a good idea. ABLE software is Z39.50 compliant and provides Z-Link capabilities, which should result in productivity statistics for monograph binding going way up.
BADG-L Binding Automation Discussion Group List
Everyone should be signed up for this discussion group (formerly named
LARS-L). There is a link to the archives
of BADG-L from the Binding
Unit's website, for anyone who was not signed up and would like to read past
postings.
Other Business
Carol Whitmer asked for suggestions when binding continuously paginated
volumes. Should yellow sheets be used to indicate divisions between
issues? It was determined that it is up to the library. It would
depend on whether your library patrons normally ask for articles from such bound
titles by volume and issue number, or just by page number.
Emily Madden commented on hand removal of staples from volumes, versus simply trimming the spine at the bindery. Victoria replied the binding edge must be really clean, not ragged for effective DFA, which may result in trimming of the spine.
Rod Uecker asked about staff, students, faculty having private copies of materials bound. Previously private binding would have to be paid for by the individual, but they could ship their materials on the bindery truck, rather than paying for shipping. Because of payment problems and other issues, this practice has been discontinued. Any person wanting to have personal items bound must call the bindery and arrange price, payment, and shipping. Departmental libraries (such as Plant Pathology, Horticultural Sciences, J.G. Saw Library of Statistics, etc) will still be allowed to use the bindery truck for pick-up and delivery.
Rod Uecker also asked for suggestions on how to bind folded periodicals, that due to format, cannot be unfolded to be bound. Should these items be treated as a map and put in a pocket? boxed? It was suggested that if only one volume is folded and the rest are normal, one can insert a yellow sheet with instructions such as "Issue no. 4 is in pocket". If maps and charts are included and the map is the same size as the journal, the volume must be bound with oversize covers to accomodate a pocket, unless you want to bind the map/chart in.
Next Meeting
The next LBC Meeting is scheduled for Oct. 11. Victoria will try to
schedule the ABLE software demonstration to coincide with the LBC Meeting.
If that is not possible, the ABLE software demonstration will take the place of
the LBC meeting scheduled for Oct. 11.
Respectfully Submitted,
John Seay
August 3, 2000
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