A-Team Meeting

August 14, 2003 – 10:00 AM – 11:30 AM, Preservation Office, Library East

 Attendees: Michelle Wilbanks – Fox, Raimonda Margjoni, Emily Madden (minutes), Carol Whitmer, Michael Dietz, Carol McAuliffe, Charlotte Porter, Kendra Carter, Cathy Mook, Daniel Holt, Judy Rummel, Robert Parker. 

1)      Next PIG meeting will be October 16, 2003.

2)      Next A-TEAM meeting will be November 20, 2003

3)      Carol Whitmer introduced new employee & future Education Library serials binding liaison, Michael Dietz, to the group.  Today’s “present” list was circulated for all to sign while personal introductions to Michael were made around the table.

4)      Cathy Mook discussed LW construction plans & schedules with regard to how they will impact binding activities. 

a.      With the Libraries’ Mail & Facilities’ staff moving to the new storage facility on Waldo Road (WR), pick-up and delivery operations for binding shipments will be affected.  Jobs in preparation will probably have to be ended sooner to accommodate earlier pick-up efforts. 

b.      Thus far, the expectation is that jobs will be prepared, sent to Preservation for shipping, transfer to the WR mail facility and picked-up by the bindery at that location.  The reverse would occur for deliveries, however there is some thought that delivered shipments could be routed directly to the branches from the WR facility rather than being run by Preservation first.  Some pick-up/delivery is still being done from MSL, however Cathy is unsure if this will continue. 

c.      Cathy also reviewed typical ACQ=>shelf workflows between serials acquisition & current periodical shelving locations to check that aspects of those workflows are being adequately considered in the wake of LW construction impacts.  Library West current periodicals will be shelved in the “long hallway” of the first floor Smathers Building, which will provide convenient access for Kendra to collate volumes for binding preparation. 

d.      An electronic dissemination service to patrons who desire a copy of an article from bound volumes stored at Waldo Road is being considered.  Articles would be scanned by staff at WR and be sent to them via e-mail (?).  This announcement led to a discussion of the Libraries’ plans to rely more heavily on electronic packages from services in the future, such as those provided by JSTOR & Kluwer, as primary periodical literature dissemination points to patrons and to keep only a single paper copy of such magazines in depository status for use by the state’s academic institutions in the event that these services cease doing business.  These issues would not receive binding treatment.  At present, bibliographers must gain permission for electronic linking to online versions of publisher products not covered in package agreements but, a suggestion was made that if the Libraries expands its efforts to provide content electronically, that the appropriate Libraries’ planning committee consider developing a processing unit in ACQ/CAT units to assist bibliographers with the associated communications. 

5)      Guidance regarding circulation of CD-ROMs and how this is related to copyright enforcements was discussed.  Emily wanted to know when units outside of LW & MSL could adopt the CD security case method of shelving such items in their stacks.  Cathy and Bobby said that any unit who is willing to adopt all of the associated service guidelines and procedures would be welcome; however, it’s got to be an “all or nothing” acceptance.  There are too many variables associated with the system to localize these in a manner throughout the Libraries without losing a consistent public access policy with patrons.  Some related copyright issues were discussed by the group; however, all agreed that, while the Libraries may need a clearer policy and guidelines set be provided to staff, the A-Team meeting was not the forum in which these could be meaningfully discussed.

6)      Bobby announced that he will be attending a SOLINET seminar next Thursday on binding administration that will also encompass a review of the current LBI standards and procedures for binding materials.

7)      At this time in the meeting, it was announced that a preliminary discussion of development for a new binding RFP would ensue and several ACQ/CAT staff were excused to return to their units since they would have no direct involvement of the RFP development.

8)      Bobby reviewed his file of materials from past RFP development and has requested that members of the group provide any amendments or additions to the current RFP for inclusion in the next one, by the time that we next meet in November. Cathy passed around the current LBI standard and Michele Wilbanks – Fox reviewed the latest bindery standards for musical scores.

9)      Bobby and Cathy are having ABLE installed on their PCs to run tests of binding materials with it, prior to its replacement of the LARS bindery software in the near future.  Emily volunteered to provide some Hebrew script materials for their tests.

10)  Bobby and Cathy ended the meeting with the reminder to all that this coming year is going to be fraught with massive change, construction impacts and implementation of both ALEPH library management software and the ABLE bindery software – so practice your stretches and stay flexible. J