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A-Team minutes
Thursday, March 16th, 2006
10:00-11:30AM

Present: Cathy Martyniak, Doug Kiker, Bobby Parker, Carol Whitmer, Michele Wilbanks-Fox, Margeaux Johnson, Christine Cogar, Joe Baca, Emily Madden, Naomi Young, Jean Bostwick, Michael Dietz, Travis Schaben, Angela Stewart, Raimonda Margjoni, Ann Baird, Kendra Carter, Jody Hewitt, Cindy Frey, Janet Williams

 

Doug Kiker and Bobby Parker presiding.

 

Cathy Martyniak announced she is leaving the group.  Doug Kiker and Bobby Parker will co-chair the committee.  Bobby will be heading the binding group and Doug will still be heading the serials group.

Cathy may come as a guest when needed.  Jason Fleming is also leaving the group and will only be here as a guest when needed. 

 

The minutes for the last meeting, 02/02/2006, were reviewed and approved.  The minutes were distributed as a handout.  The approved minutes are to go up online.

Updates to minutes from the last meeting:

• Print cancellations, update on procedure-see handout
• Cancelled title list given out of items cancelled since 2004.
• IPS update--we are discouraging use of pseudo patrons as we did with NOTIS. There is a group working on IPS Code update.  Codes on the technical side are to put in public message--"Ask at service desk" and then particulars about the location of the items.  Set up in Aleph TEST but has not been tested as yet.  The codes need more work.  See Preservation page, http://web.uflib.ufl.edu/preserve/binding/index.html , IPS Table spreadsheet to see the OPAC messages.  There is a 30 character limit to the message.  Currently, the wording is showing the tech side wording and not the intended message.  Open the catalog in Aleph Test to see the codes on the public side, http://uf.atest.fcla.edu/F?RN=768806748 .  Margeaux Johnson wants it to say 'Ask at Circulation' instead of 'Ask at service desk'.  Jodi Hewitt feels that the wording of service desk is too confusing.  Quite a bit of discussion was generated concerning the appropriate message.  No consensus was reached so the issue of what message to display will be decided by the PSC group.

 

Continuations Report Procedure;

Jason is still working on this and it will be posted later.

Especially important with the cancellation project that is coming up due to budget shortfalls.  The decisions need to be made before August 2006 for the 2007 subscriptions. More publishers are to be added to the electronic only list, we will cancel the print later.

 

Report by Naomi Young:  concerning the split holdings problem where part of a serials title holding is in storage and part of the holdings are on the owning locations shelves.  Naomi suggests that we will need to be ready when Access Services turns off request link for West periodicals.  Access services says it will not be needed when the volumes come back Library West from Storage.   Naomi wants a separate HOL to be created for the items in storage so that the items still in Storage will appear separately in the OPAC , as these items may need to be requested using the form instead of the request link.   Items with a sublibrary of UFSTO and a collection of GEN or one of the special codes will be affected.  Naomi will post the documentation of how to do this later.   We need to not use the temp location field to accomplish this task.  Make a HOL for the storage items and then move the items from the primary HOL to that new holdings screen.  The request link will be available for UFSTO items only.

 

Michele Fox about Fake 'B's:

This procedure is to be used to make items sort correctly when they are not sorting.  This involves the item record tab 4, B field.  Sometimes the J field is insufficient to the task of sorting completely, so add numbers to the B field even though the item in question doesn't really have numbered issues.  This procedure is only needed if the J field does not fix the sorting correctly.   This situation usually occurs where the year is divided in many parts.   If the volume in hand no longer shows the year, you would still put a year in the I field for sorting purposes but leave the year out of the description field where it is no longer true.  All if this may change when Aleph version 18 comes out.  Margeaux says that the macro used for sorting does not allow for checking the OPAC so you must check the OPAC screen separately to confirm correct sorting order.  Sometimes running the Sort Macro makes the sorting order come undone. 

 

General topic:

The direction of the A-team committee in the next year was discussed. 

• A question was raised about whether the committee should be split back into separate Serials and Binding committees.
• Should an instructional component be added?  For example, a 'how-to’ session on how to claim using the various vendors systems. 
• It was proposed that the meetings would consist of a half hour of instruction and half hour of general agenda items. 
• If the committee stays a combined meeting, it should be clearly divided between serials and binding duties so that the non-binding people can leave when the discussion does not concern them.  Naomi would like to see a more clearly defined agenda for the different parts. 
• If is guest is coming, they should give their presentation at the beginning of the meeting so that they can then leave before the general agenda items are introduced.
• Would it be desirable to have individual meetings in branches in-between the quarterly meetings of the A-team? 

 

The next meeting is to be held the 3rd Thursday in May, 5/18/2006, 10:00-11:30am

 

Submitted by Carol Whitmer, 3/23/2006, Edited by Robert Parker 4/11/2006.