USAIN Management Team Meeting Minutes
11 October 2000
11:00am
Smathers Library Conference Room
Present:
Cathy Mook, Principal Investigator
Jimmie Lundgren
Nelda Schwartz
Susan Constantineau
Victoria Naipavel
Naomi Young
September Statistics: Cataloging and Filming
Quarterly report
Will we finish on time?? Options for speeding things up??
September Statistics--Filming
71 volumes (mostly the Florida Rancher and Grower) were filmed during the
month of September. The Preservation Department is currently filming
monographs, but when they are completed will return to serials. The Bulletins
will be outsourced to a microfilming vendor, Micrographics, Inc. This will
speed up the filming, but will also require a quicker turn-around on materials
from the Cataloguing Unit. Monographs obtained through interlibrary loan
were returned to the loaning library, because processed film was finally
returned by the vendor. Due to the problems involved with interlibrary
loaning materials (including receiving photocopies which are not of a good
enough quality to film, the extraordinarily long amount of time it takes to
receive an item requested, etc), we will no longer request items through
ILL. The current number of volumes filmed stands at 1,040.
Preservation staff has completed the microfilm updates on Notis and OCLC for all
monographs that have completed the filming-processing-duplication process.
The serials will be sent to Resource Services for updating. Shipments of
materials have been arriving from the National Agriculture Library on a regular
basis, and Nelda has been using them to fill in gaps in our own holdings.
(A hearty thanks to the NAL for providing these materials!)
September
Statistics--Cataloguing
Susan is still working on monographs that Jack had begun. She still
has some authority work left to do on them, but since the Preservation
Department is in such need of materials to film, she could make surrogates and
send the books down. The authority work could then be done while the
materials are being filmed. Naomi announced that she will be out for three
weeks near Thanksgiving, and will have David Cromwell take over reviewing while
she is out.
Quarterly Report
Cathy is currently working on the quarterly report. We will report
that all filming will be completed by December 31, 2000, but that processing,
duplication and cataloguing of film product will be completed after December
31. Non-grant monies from the Preservation Department and Resource
Services will be used to finish these tasks. UF has officially returned
$15,000.00 of grant money, which will be used by Nebraska to complete their
section of the USAIN grant.
Options for Speeding Up
Some filming will be out-sourced, mostly of serials.
Respectfully
Submitted,
Victoria Naipavel
27 October 2000
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