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Smathers Libraries Career Development Handbook

III. B. Midterm Review for Tenure-Accruing Faculty


The midterm review for tenure-accruing faculty examines the progress toward tenure, as outlined in the criteria of Chapter II, Section C, for library faculty who have completed three years of service. In addition, progress toward promotion to the next rank will be reviewed. The review should provide guidance to non-tenured librarians, recommending activities and assignments to strengthen their record and identifying specific areas for improvement.


The midterm review takes place prior to the end of the third year of academic service. To determine the year in which the midterm packet must be completed, add a "3" to the year appointed to the tenure track. See the table below for examples.

Year Hired

Packet Submission Date


December 15, 2009


December 15, 2010


December 15, 2011


December 15, 2012


December 15, 2013


  1. The packet for each library faculty member should contain the following documentation for the three years under review:
    • Chair/Associate Chair letter of transmittal
    • Tenure/promotion form. The form can be found on the Office of the Provost Tenure and Promotion Information Web page.
    • Annual assignments, including goals
    • Annual activity reports
    • Annual evaluations
    • Current vita

No letters from referees

No publications

  1. A departmental committee of tenured faculty will review all documentation and discuss the candidate's progress toward tenure. The results of the department's discussion will be reflected in the chair or associate chair's letter of transmittal and a copy of this letter is sent to the candidate.
  2. By December 15th, the packets must be submitted to the Human Resources Office.
  3. By February 15th, the Tenure and Promotion Committee will submit to the candidate, the candidate's chair/supervisor and the appropriate associate dean a fact-finding report on his/her progress toward tenure. The report should highlight areas of strength and discuss any areas that need improvement. Prior to delivery, the Dean of Libraries will review the report and offer any additional comments.
  4. By March 15th, the candidate will meet with the Tenure and Promotion Committee to review their findings and discuss ways to strengthen his/her packet for the tenure review. The department chair and supervisor will be invited to this meeting, and the candidate may also invite his/her mentor.
  5. A copy of the midterm review packet will be retained in the Libraries’ Human Resources Office.


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