Skip to Search

Guidelines for Ergonomic Evaluations of Library Staff

  1. Policy:
    Working in concert with the Office of Environmental Health and Safety, the Staff Development Officer conducts ergonomic evaluations of George A. Smathers Libraries Staff. The intent is to identify workstation configurations and work practices that a potential for causing ergonomic injuries. As a matter of policy, all new staff are automatically scheduled for an ergonomic evaluation; current staff may request an evaluation through their supervisor.
  2. Procedure:
    1. The Staff Development Officer registers all new staff requesting an ergonomic evaluation for the Ergonomics Workshop, which is presented each semester.
    2. The Staff Development Officer coordinates ergonomic evaluations of new staff for the Libraries through the Library Human Resources Office.
      1. At the time of New Staff Orientation, new staff are given an Ergonomic Evaluation form to complete and return to the Library Human Resources Office.
      2. Upon receipt of the completed form, the Staff Development Officer makes an appointment with the staff member.
    3. The Staff Development Officer coordinates current staff requests through the Library Human Resources Office.
      1. The staff member is sent the Ergonomic Evaluation form to complete.
      2. Upon receipt of the completed form, the Staff Development Officer makes an appointment with the staff member.
    4. Upon completion of the Ergonomic Evaluation, the Staff Development Officer:
      1. Makes recommendations for ergonomically correct furniture and accessories, such as task lighting, keyboard trays, etc. She may also recommend raising or lowering work surfaces, computer monitors or chairs, as appropriate.
      2. A completed order form and ergonomic report is sent to the Business Services Office, if appropriate.
      3. The Staff Development Officer follows up within the appropriate period of time to ensure that all equipment requested has been ordered and all recommendations have been addressed.
  3. Responsibility:
    It is the responsibility of the Staff Development Officer to maintain this procedure, as directed by the Human Resources Officer.
  4. Date:   January 20, 2006
University of Florida Home Page