George A. Smathers Libraries: Student Assistant Pay Rates


 

I. Policy: Students are hired for a variety of tasks in the University Libraries. Pay rates for student employees are based on skills required, level of responsibility, and longevity of employment. All students, Other Personnel Services (OPS) and Federal Work Study (FWS), University funded and grant funded, are paid according to the same rate scale. Minimum rate paid on any job is $5.15/hour (minimum wage) and 7.65% F.I.C.A. tax on OPS employees who are not University of Florida students must be paid in addition to their wage. (This amount must be covered by departmental OPS funds.)

II. Date: August 8, 1997;  Revised: April, 2001

III. Base Pay and Raises: Student jobs are divided into 5 levels with base pay rates of $5.15, $5.35, $5.55, $5.75, $6.50 per hour and an additional open- ended pay scale for those tasks that do not fall into these categories. A job description, which defines the job level and lists tasks, should be prepared for each student.

A. Level 1: $5.15 per hour.

1. This is work performing general clerical/office duties that require basic skills and minimal training with average responsibility.

Shelve books, shelf-read
File microforms
File maps
Retrieve materials for library users (basic)
Answer telephone/refer calls
General office assistance
Photocopy library materials
Do pamphlet binding
Prepare periodicals for commercial binding (gather loose issues, assemble in correct order, complete appropriate forms)

Does not include working with NOTIS records
Target, plate, property stamp, other physical processing
Gather and tabulate statistics

Does not include reference work
Deliver material
Transport, pack, unpack materials
 

 

2. Level 1 Raise Schedule:

$5.25/hour for students who have worked at least one full semester (for Summer this means Summer C)

$5.35/ hour for students who have worked in the libraries for one year.

$5.45/hour for students who have worked in the Libraries for two years.

$5.55/ hour for students who have worked in the Libraries for three years.

B. Level 2: $5.35 per hour.

1. This is work performing specialized clerical/office duties that require average skills, training, and responsibility .

Process invoices
Type forms, letters, reports, etc.
Repair books
Tape maintenance/routine programming assistance

Search records on LUIS

                                    Remote storage workers

                                    Search the Internet for specific information

Create and attach labels

Return material to vendors

 

 

2. Level 2 Raise Schedule:

$5.45/hour for students who have worked at least one full semester (for Summer this means Summer C).

$5.55/ hour for students who have worked for one year.

$5.65/hour for students who have worked in the Libraries for two years.

5.75/hour for students who have worked in the Libraries for three years.

C. Level 3: $5.55 per hour

1. This is work performing paraprofessional library tasks that require basic skills, training, and responsibility.

Staff circulation, microform, desk during business hours nights and weekends with  supervision
 Assistance with microform, audio/visual equipment
Enter routine data in databases other than LUIS
New book processing including checking invoices, NOTIS records, etc.
Copy cataloging using LC copy
Search on OCLC, download records
Ordering ILL materials via OCLC and RLIN
Checking in and claiming materials

Advanced searching on Luis

Assist with computer software and hardware installation

General maintenance on public workstations (ex. Clean out cache, defrag.)

Entering bibliographic data using cataloging template

Adding constant data to bibliographic records

Mark-Up Tech

Scan Tech

Performs opening procedures

Plans and implements major stack shifts

2. Level 3 Raise Schedule:

$5.65/ for students who have worked at least one full semester (for Summer this means Summer C) in the Libraries.

$5.75/ hour for students who have worked for one year.

$5.85/hour for students who have worked in the Libraries for two years.

$5.95/hour for students who have worked in the Libraries for three years.

 D. Level 4: $5.75  per hour. 

1. This is work performing advanced paraprofessional tasks that require extensive skills, training, and responsibility.

Open and close departments on nights and weekends- Unsupervised

Staff circulation, micro rooms, and information desks-Unsupervised

Staff information /reference service desk (LTA level person at MSL)-Unsupervised

Copy cataloging using non-LC copy
Brittle books processing
Computer inventory work
Assigning accounting object codes
Preparing financial statements

Paying invoices
Adding complex entries to database

Electronic Reserves (scanning, creating records, researching, etc.)

2. Level 4 Raise Schedule:

$5.85/ hour for students who have worked at least one full semester (for Summer this means Summer C) in the Libraries.

$5.95/hour for students who have worked for one year.

$6.05/ hour for students who have worked in the Libraries for two years.

$6.15/ hour for students who have worked in the Libraries for three years.

E. Level 5: 6.50 per hour (minimum 2 semesters experience)

1. This is work performing specialized paraprofessional tasks that requires special skills and training.

Floor supervisor Supervise other students.

Training new staff in use of specialized software

Preparing student payroll

Students who run units and branch libraries with no full-time staff physical labor for various library construction projects.

Remote storage supervisors

2. Level 5 Pay Raise Schedule

$6.60/ hour for students who have worked at least one full semester (for Summer this means Summer C) in the Libraries.

$6.70/hour for students who have worked for one year

$6.80/ hour for students who have worked in the Libraries for                two years.

$6.90/ hour for students who have worked in the Libraries for         three years.

F.Level 6: (Higher levels have open ended salary amounts)

1. This is work performing paraprofessional tasks equivalent to a USPS position. This position level requires a job description approved by the Department Chair, for each student at this level. The job description shall be kept in the departmental file.

Evaluating, configuring ,ordering and tracking computer systems with vendors in conformity with State purchasing regulations.

Computer programming

OC Assistant Level

LTA Level work

Web design and maintenance

E. Pay Rate Changes

1. Students are paid an additional $.10 per hour for each year worked (one full semester or summer of employment is required for credit for the first year) in the Libraries.

2. The rate of pay for a student assistant appointment with a variety of tasks under one supervisor matches the majority percentage of duties assigned.

For example: A student assistant in Access Services spends 15% of their time repairing books, 10% of their time at processing invoices (both Level 2 responsibilities at $5.35 per hour) and 75% of their time shelving books (a Level 1 responsibility at $5.15 per hour). Since the majority of the appointment requires the successful completion of Level 1 tasks, the student assistant's rate of pay is $5.15.

3. Student assistant appointments are commensurate with appropriate level tasks. A student assistant may, therefore, have more than one appointment if working at different levels under different supervisors.

For example: A student assistant may have an appointment with level 2 responsibilities in Resource Services at the initial base rate of $5.35 per hour, and a second appointment with level 1 responsibilities in Access Services at the initial base rate of $5.15 per hour. A separate time card is completed for each appointment level.

4. To initiate either a pay rate that deviates from the scale or a change in pay rate, an explanatory memorandum, approved by the Department Chair must be sent to the Library Personnel Officer.

 

a). If a student changes job levels within the year, s/he retains the longevity differential. For example, if a student who is in his/her third year of employment in a Level 1 position (earning $5.35/hour) is given a Level 3 job in the middle of the academic year, that students new salary would be $5.75/hour.

b). If a student demotes in job level, compensate the student at the new level. For example, if a student is working in Access Services staffing the circulation desk at Level 2 and moves to Acquisitions to process invoices at Level 1, the student's pay rate would change from Level 2 to Level 1. Supervisors should work closely with students when making this change to ensure that the student clearly understands the change.

5. A student employee in a position where the majority of hours of the shift fall between 5 pm and 6 am may be paid a differential for working that shift. Written explanation and justification of the need for a shift differential for each student shall be kept in the departmental files.

6. Department Chairs may award students whose responsibilities may have increased beyond that of the original level but have not have reached the salary level of the next step. Department Chairs may also award employees for sustained superior performance.  Documents regarding the reasons for the increase in salary are to be kept in the department and are to be signed by the Department Chair.

IV. Responsibility: It is the responsibility of the Library Personnel Officer to maintain this policy and procedure under the direction of the Director of Libraries.