George A. Smathers Libraries: Reclassification of USPS & TEAMS Positions

I. Policy:

Reclassifications occur when a significant change in responsibilities is required to successfully meet department objectives. This usually occurs, though not necessarily, as the result of a restructuring of the department in terms of function, mission and personnel. As a part of the E & G unit, the Libraries must financially support reclassifications that result in a promotion to a higher salary grade.

II. Date: June 1, 1997    Revised: June 7, 2001, March 9, 2005

III. The reclassification request is initiated by the Department Chair, facilitated by the Library Human Resources Officer, and approved by the appropriate director and the Director of Support Services.

A. The requesting Department Chair prepares the reclassification packet with the appropriate signatures and is forwarded to the Library Human Resources Officer. An electronic copy is also forwarded.
1. The current position description of the position to be reclassed is submitted.

2. A new position description for the affected position reflecting duties and responsibilities commensurate with the proposed class title is submitted.

2. The department's current organizational chart and a proposed organizational chart reflecting the proposed reclassified USPS & TEAMS position is submitted.

3. A cover memo, addressed to the appropriate division director, identifying the current class and giving reasons for the proposed class, is prepared by the Department Chair.

B. The Library Human Resources Officer notifies the Business Officer to identify funding as required.
1. The rate of pay for a reclassified position is determined by the Library Human Resources Office in accordance with established policies and procedures for setting salaries.

2. In the event that a USPS & TEAMS position is reclassed with a lower pay grade, the incumbents' salary is not effected.

C. The Library Human Resources Officer reviews the reclassification packet for accuracy and completeness, forwarding it to the appropriate director for approval.
Note: The Library Human Resources Officer may request that the packet be sent to the University's Classification & Compensation office for a preliminary review.
1. Upon approval, the Director return the reclassification packet to the Library Human Resources Officer to be forwarded to the Deputy Director of Libraries to approve use of funds.

2. The Library Human Resources Officer forwards the reclassification packet with org chart to the University's Classification and Compensation office via the Peoplesoft system to verify that the new position description is commensurate with specifications and responsibilities for the new class.

3. UF's Classification and Compensation office approves the reclassification via the Peoplesoft system.

4. The Library Human Resources Officer informs the Department Chair of the approval and the effective date.

5. The Library Human Resources Officer forwards this information to the Office Assistant so that a distribution can be completed and the Personnel Database can be updated.

V. Responsibility:

It is the responsibility of the Library Human Resource Officer to maintain this procedure as directed by the Deputy Director of Libraries.