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George A. Smathers Libraries: Payroll Direct Deposit Policy


I.  Policy:


As per UF regulation University rule 6C1-3.0422, all Library employees are required to participate in the University’s Direct Deposit Program as a condition of employment.  


I.a.  This policy is applicable to all TEAMS, USPS, Faculty, Student Assistant and OPS positions.

Federal Work Study employees are exempted from this requirement, but strongly encouraged to participate in the Direct Deposit Program. 


I.b.  Earnings must be deposited into an active checking or savings account, and information regarding these accounts must be kept current by the employee. 

I.c.  A Direct Deposit Authorization Form must be submitted to Library Human Resources Office prior to the employee beginning employment.  This form requires new employees submit a voided check, which includes their name as the account holder.  

I.d. Employees who are unable to establish an account at a financial institution must request a letter from the institution stating that the employee was unable to open an account.  The letter must be faxed to University Payroll and Tax Services at 352-846-0166 in order for the employee to be exempt from the University’s direct deposit requirement.

I.e.  Current employees not enrolled in the Direct Deposit Program have until May 1, 2008, to enroll. After May 1, any employee that has not enrolled in the Direct Deposit Program, or established a pay/debit card, will have their paycheck mailed to their home address.  Please refer to the 2/11/08 DDD, memorandum.


II. Date:  July 21, 2006; Revised February 12, 2007, Revised February 27, 2008, Revised March 19, 2010



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