Systems Staff Meeting Notes 11/16/98

Systems Staff Meeting Notes
November 16, 1998

Present: Rich Bennett, Bill Covey, Debra Harris, Winston Harris, Bobbie Meng, Suzy Shaw

Announcements
  1. The ad for the Software Programmer was posted in this Sunday's paper. It looked fine, no other similar positions at UF were posted.
Ad Hoc
  1. Use of "WSID's" - phaseout is probable. We are hideously behind on paperwork, and the concept of rendering WSID's obsolete in an effort to cut down on some of the paperwork has been discussed. It is no longer necessary to hold software & hardware together - which was the original purpose of the WSID's. Only one department currently uses WSID's as an organizational tool, and they are willing to modify. We will begin to track items strictly by serial numbers. We get a lot of small things - under $500 - that needs to be tracked. We will periodically send out a list of the serial numbers to department heads so they can keep track of what's in their area.
    We will eventually be moving to automated reporting - Back Office Suite contains SMS (System Management Server) that can inventory each machine and record its associated hardware and software. Version 2.0 is out, and has a desktop management interface.
    Equipment moves will be recorded, individual departments will be responsible for tracking.
    The client software will have to be installed on each machine.
    As of this moment, we will stop using WSID's and check in all new items by serial number. We will still put stickers on items that will display the serial number in an obvious manner - so people can easily refer to it.
Ongoing Systems Updates
Equipment Received/Installed/Repaired
  1. Not many items incoming - but we have been trying to get rid of equipment. There has been discussion about where the used items are distributed - why PK Yonge only, why not other schools? Bill has averted this decision to the Directors.
  2. One machine that we recently received (destined for the Maps Library) has been shipped with Windows'98. Bill wants us to call Gateway and swap out the license for Windows'95. A copy of Windows'95 should be available to install on the machine.
  3. The next system which we upgrade to will probably be Windows'98 and not NT. NT can be difficult for users and is more memory intensive. Win'98 is easier to diagnose problems and will support more software. It is, however, just different enough from Win'95 to cause problems for users. We will also have to work out the licensing issue.
  4. Facilities has agreed to deliver equipment from behind the curtain directly to the branch libraries, instead of it having to come to Systems first.
  5. Some work stations in the classroom are being relocated. Marvin was under the misguided impression that those destined for HSSR are not in his area. He also notes that each machine coming out of the classroom has its own unique problem. We will strip each relocated machine & reinstall the software so that its performance is satisfactory.
  6. In an effort to fix the particularly troubled machines - Susan Kiker's, for example - we will be replacing the old Simms with premium memory Simms. We'll try this on the worse performing machines to see if they improve. It will not be a wholesale swapout, the premium chips are more expensive. They've already been ordered, should be arriving this week. In the case of some poor-performing machines, it may be due to incorrect procedures during installation - they may have received just enough static to be weakened. If this is the case, we need to re-evaluate the procedure for memory upgrades in the future.
Liaisons
  1. Liaison Orientation will be held this week - for new liaisons only (possible future liaisons & backups also accepted). Mandatory meetings will be held Thursday, November 19, 2:00-3:00 PM and either Wednesday or Friday 1:00-2:00 PM. All classes will be held in room 148 West.
  2. Should have more information up on the Systems web page by tomorrow.
Networking
  1. Network has been reasonably stable at CORE, also within the Library.
  2. Need to put new jacks in Facilities where they've added modular furniture. Should have received a floor plan from them, has anybody seen it?
  3. The new server, SmathersNT7 aka "Geezer" is currently housed in Bill's office.
Software Projects Status
  1. FCLA backups ran fine this week.
  2. Mellon software is progressing - should be stable by tomorrow or Wednesday. Currently have Rubicon software on order. It will do free-text searches, works as a Delphi add-on. Winston reports that it searches at record speed. Bill suggests perhaps applying it against the ATC project.
DP Coordinator
  1. Students' schedules have been erratic due to Homecoming, should settle back down this week.
  2. Sharon Wheeler from NERDC will be on vacation all this week. She has been working on Compustat & SPOT tapes for Debra. Jim Arnette has been contacted on the status of these tapes, will respond today.
Calendar
  1. Brian Burton is out sick today.
  2. Brian will be out 11/20 and 11/24 - 11/25.
  3. Thanksgiving Holiday on 11/26 - 11/27.

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Last updated February 24, 2000
by Debra Harris
debharr@mail.uflib.ufl.edu