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Information Technology
George A. Smathers Libraries
University of Florida
P.O. Box 117000
Gainesville, FL 32611-7000

Telephone: (352) 273-2800
Fax: (352) 392-2354

Information Technology Staff Meeting Notes
November 15, 2011

Present: Shruti Bagri, Thomas Bielicke, Cynthia Bowker, Laurie Brennan, Will Chaney, Logan Clapp, Debra Fetzer, Winston Harris, Michael Jay, Chris Nicolich, Josh Spurgin, Mark Sullivan, Evan Wack
  1. Open Enrollment Nov 7-18.
  2. Judith Roberts orientation on Nov. 17. Will be discussing training needs and introducing her to the department.
  3. Digital Development Unit - created Nov 11, 2011. Mark Sullivan will supervise/manage. We will post and interview for the following positions: one Digital Services Programmer, one Web Designer and one Web Programmer. New IT Org Chart reviewed.
  4. Shruti's husband accepted a job in Boston and she will be moving at the end of December.
Ongoing IT Updates

  1. App Streaming - waiting on Software Licensing Services to process the Adobe order.
  2. Migration - West Circulation tentative for next week. New switches to be ordered for Netbook carts.
  3. AV - Room 1A rack is complete. AVI meeting scheduled to discuss new equipment purchase.
  4. VDI Project - thin client testing to start tomorrow.
  5. Imaging - reboot testing complete. We cannot reproduce the time lag reported by the Librarians.
  6. Smart Control - NIC issues fixed by Chris' software. It runs as a task.
  7. Privilege Authority - working on policies.
  8. Netbooks - log on takes 4 minutes.
  9. New WLAN tested and working. Deploying to MSL.
  10. Printing changes - 64 bit drive for public. Code for staff departmental printers.
  11. Josh started PGP testing.
  12. Evan is researching the Way-Finding system.
  1. Jeff Lazja/Rob Roberts email problem resolved. The issue was a setting in Rob's email, not Jeff's.
  2. Kuali OLE - Chris and Rachel are attending Kuale Days.
  3. DLC-UFDC/Sobek - meeting with the Deans to discuss FCLA.
  4. Film Tracker - back burner.
  5. ASERL Gap Analysis - Shruti is now familiarizing Tom with this project.
  6. Print Journal Inventory Tracker - Chris and Winston are working on it.
  7. Macros - midway through three.
  8. ARES-Sakai authentication - ongoing.
  9. Graham papers data conversion - Winston.
  10. Circulation switch to "Library Guest" accounts - Winston to meet with Circ folks to discuss the issue.
  11. Stacey Ewing requested a tool to broadcast messages to the public machines.
Network/Server Administration
  1. Media server configuration is now an active project. It will be used to encode videos. It should be ready in a few more weeks.
  2. New departmental VPN rolled out. Testing - not in place yet.
  3. ESX test server - CNS to host. No charge if attached to Elias' unit.
  4. ALADN - need to move on it this week.
  5. - check it out for training. Access the site through: http/
  6. New Red Hat web app server - will host Wordpress and other projects.