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Information Technology
George A. Smathers Libraries
University of Florida
Suite 1250
2124 NE Waldo Rd
Gainesville, FL 32609

Telephone: (352) 273-2800
Fax: (352) 392-2354

Information Technology Staff Meeting Notes
June 7, 2010

Present: Shruti Bagri, Thomas Bielicke, Cynthia Bowker, Laurie Brennan, Will Chaney, Logan Clapp, Debra Fetzer, Winston Harris, Michael Jay, Tom Minton, Chris Nicolich, Amy Polk, Patricia Ruwell, Josh Spurgin, Evan Wack
Ongoing IT Updates

Orders
  1. Most of the money has been spent for this fiscal year.
  2. A lot of items were ordered.
  3. The shredder was received today.
Relocation
  1. Eastside shelving is out at ALF.
  2. Everything is pretty much done out there. Cynthia & Debra have started packing/disposing of office items. Will encourages everyone to box up their stuff.
  3. Laurie has been working hard in the vaults to survey items.
Hardware
  1. Videoconferencing - microphones in room 1A are picking up the very loud air conditioning noise. The sound is not acceptable right now. We may consider cutting the AC during meetings. DVR should be installed this Thursday. We are looking into live streaming on that rack. Judy is interested. We'll probably do MSL as well.
  2. Quote for Eastside videoconferencing is held up. Sonia needs more info.
  3. OCS - back to videoconferencing. New AV accounts created for 1A and East. You will invite videoconferencing units and right-click on conferencing.
  4. Altiris is working. We've successfully pushed the staff image. The Altiris worker is capturing the public image now. SN naming convention? We've ordered Asset Manager. It can incorporate Grover. Agents have been installed on 386 staff machines. Not laptops. Remote software installation this week. We will set up the table in West for testing Win7 on public machines. Personality capture test - used it on Trish's machine - 4G - it went really slowly. Need to tweak it. It did not back up Firefox data. If it fails, we can always use a snapshot of the computer. We will need storage. Run a baseline; see when we are at 100% usability.
  5. Privilege authority - done. All updating normally. Will probably give word to staff at the time of the Win7 rollout. We can give it to those who already have tickets requesting it.
  6. EPO - turned up Artemis. It is picking up more stuff. Trish is working on compliancy issues.
  7. Public printing - resolution in June? Pharos said that duplexing is working, but it is not. Purchasing is still dealing with them.
Software
  1. Patron updates - working successfully on the new SQL server.
  2. Electronic Resources - Grover mods - can be removed from the list.
  3. We're currently working on the migration of the databases to SQL. We should be off of 2K3SQL by this week. Grover will also be moved, as well as ITS. Ariel will be the last to migrate.
  4. Macros - Michael is splitting his time between the Acquisitions suite macros and ALF macros. Everything seems to be working after the migration.
  5. Library Hours GUI can be taken off the list.
  6. OLE position posted on Friday. It will remain open for two weeks.
Network/Server Administration
  1. DHCP - no update. Waiting for Matt at CNS. He is slammed right now. Will email him to ask him about it.
  2. CNS virtualization is going along well. We don't have too many servers left to migrate. Public printing and Maps are left. Will probably move printing during the break between Summer A & B semesters.
ILS
  1. We are trying work out ALEPH reporting. We should be meeting with FCLA soon to see if they can lend support.
DLC General Issues
  1. Almost done with the migration. Should have JPG2K done this week.
  2. New VM created. Rollover is the last step.
  3. OCR stuff this week.
  4. Mark is out this week - off to the Caribbean.
Web Projects
  1. Meeting with Jan today about the Regional Depository Project.
  2. New open access project involves a paid application in PDF format. They want to get the info into an Excel spreadsheet. A programming ticket will be submitted.
Sharepoint Training
  1. Went pretty well. It should not be too hard to roll out with the basic functions.
  2. A template will need to be made, much like CMS. We would create a top-level site and pair it down to the departments.
  3. It will be for internal use by departments, committees and groups to collaborate. It can be used to replace Google docs.
  4. We need a bit more training on creating the sites. We will be given access this week or next.
  5. It will take about four weeks of training for us, and then we can roll it out in July and train the staff.
  6. Visual Studio 2010 has support for Sharepoint, but, for full development, we would need to have a 64-bit machine with Sharepoint 2010 installed.