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Information Technology Staff Meeting Notes
September 21, 2009

Present: Thomas Bielicke, Cynthia Bowker, Laurie Brennan, Will Chaney, Bill Covey, Matthew Daley, Debra Fetzer, Jason Fleming, Michael Jay, Paul McDonough, Bobbie Meng, Chris Nicolich, Amy Polk, Patricia Ruwell, Mark Sullivan, Evan Wack, Stephen Williams
  1. Public Services cross-training - Bill to gather more info.
  2. It's flooding in Atlanta.
  3. Open Benefits enrollment - lots of changes, pay attention. PPC/PPO - 2 different versions. Worth looking into the options.
  4. 10 bottles of alcohol to Evan, 4 to IT Dept: swine flu prevention.
Review Minutes of 9/14/09
  1. SW #3 - Tom, not Tim.
Ongoing IT Updates
  1. Orders were processed with Will last week.
  2. Rachel sent an email noting that we could start ordering with FCLA money. Still need to go through the approval process. Workstation replacements - ALF top priority. Will buy in installments: less rush. West public has the oldest machines.
  1. Locks on printer drawers are still falling off. There have been many complaints of patrons changing the dials on the paper trays and causing jams. They need to be locked out.
  2. Canon - the problem is a conflict between the new hardware version on the Canon printers and the version of the Pharos software. A solution has been found, but it will take several weeks for it to be approved by Canon. Josh from Canon has instructed us to send software tickets to the Pharos help desk. Canon has not been particularly responsive. Bill is going to take care of this matter.
  3. Bobbie has ordered the security screws for the card readers.
  4. Icons to add value on public machines? Public Service is meeting and will discuss this on Wednesday.
  5. Local DHCP - Logan is out.
  6. Laptop encryption - Will has them working as desired. Just need to get the documentation finished and then schedule another training session.
  7. Weekly SAN backup - ran out of tape the past two weekends. This means the jobs that run after it are missed. Need to figure out why the job is getting bigger and bigger. High priority. May need to shift it to Tivoli.
  8. Windows 7 is still slated for release next month, as far as we know.
  1. Accounting-ILL transfer program has blown up - is subtracting rather than adding. The original code looks good. Might be on the production side.
  2. Grover Patron Queue (formerly the Web Queue) demoed - it was well-received by Judy and Rachel, only a few minor changes. They asked that it be demoed this Thursday at Library Council.
  3. Two new forms for Faculty Assessment: Chemistry and Access Services.
  4. Gator Scholar - server problem - SQL and TomCat on the same box, communicating by same IP. It is meant to be installed on Linux. Stephen will get with Logan on this matter when he returns. Stephen is installing Shibboleth on the test version. Stephen will forward the full grant document to Bill.
  5. MJ - macros - had 13 tickets, 2 macros left to do. The macro for grants is complicated. Will meet with Jessica about Link Checker. Notified Chris Poehlmann that it should be smaller clients. Aleph Pro - need to get documentation to Jason.
  6. Room Reservation application - Brigham Young is using open source, but we can't see it - have to be logged in. Winston got the contact info and will email them. Does this mean we can stop pursuing it on ALEPH? No need to reinvent the wheel.
  1. Table changes here and there.
Web Projects
  1. Lots of notices on the Library home page.
  2. Fiscal Services - fixed a few links.
  3. Funding - updated & added links.
  4. Out-of-date Web pages need to be cleaned up.
DLC General Issues
  1. SAN migration complete.
  2. UFDC load complete.
  3. Last thing left is to move SQL.
  4. Loss of any one server (either production or load) should no longer be an issue.
  5. Faculty self-submittal forms - this week.
  6. Shibboleth is the last step.
IT Security Management
  1. Meeting held.


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