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Systems Staff Meeting Notes
March 27, 2006

Present: Cynthia Bowker, Will Chaney, Suzy Covey, Debra Fetzer, Winston Harris, Tom Minton, Chris Nicolich, Geoffrey Stewart, Ying Tang, Stephen Williams
  1. Chris was in San Antonio for the weekend - his brother just graduated from Air Force boot camp.
  2. Appraisals are due today. Will has finished them all, except Bobbie's - that one will be done upon her return.
  3. IT reorganization meeting - with the Directors and Mark Hoit - last week. IT staff will not be taken away from current positions any time soon. Lots of clamoring for universal email.
  4. Will is out on vacation all of next week.
Review Minutes of 03/20/06
  1. Carpeting in Systems - plan is to press on when the majority of folks have moved back to West so we can temporarily inhabit their old spaces during the abatement/carpeting. Should start happening by the beginning of the summer.
Ongoing Systems Updates
Equipment Received/Installed/Repaired
  1. Erich thinks he has new servers on order for streaming video. They have yet to come through Systems.
  1. New position description for Public Computing Technical Coordinator - would work for Systems. Duties to include: communicating between Public Services & Systems, developing on-going training programs for liaisons, troubleshooting public computers, etc. 75% IT work, 25% Public Services. Will to email a copy of the proposal.
  1. ILLIAD and Docutek are to be hosted remotely by the software developer.
  2. Web server still has the back plane failure. Nothing done yet. Will restore the Web server to another box, and then create a new one. We bought two spares for ILLIAD and Docutek. Will use one for the new SQL and one for a back-up Web server.
  3. Deep Freeze updates on public computers are all done.
  4. West - pretty much narrowing the equipment request list down - just need to solidify the quotes.
  5. The staff training room equipment is even closer to done.
  6. AD - may join campus tree in the summer - public machines only. All or none - who knows?
Software Projects Status
  1. Patron Updates - back on track - ran successfully this morning.
  2. ILLIAD/Accounting - Winston missed the meeting last week - he had to attend a Bridges meeting discussing the UF universal database. It was interesting to see how many people on campus use it.
  3. UFDC - DLC - went into production mode last week. There are several collections to migrate over to production. Big data moves. When it's finished, there will be two distribution pathways - one control, one new. Need to come up with a backup solution to the production and development servers.
  4. Enterprise version of SQL server 2005 to be ordered this week.
Systems Security Management
  1. Meeting held.


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