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Systems Staff Meeting Notes
October 31, 2005

Present: Cynthia Bowker, Will Chaney, Suzy Covey, Debra Fetzer, Winston Harris, Bobbie Meng, Tom Minton, Chris Nicolich, Geoffrey Stewart, Ying Tang
  1. Cynthia's dogs won the Halloween costume contest: cheerleader, football player & a referee!
  2. Gators beat Georgia!
  3. Systems techs are working overtime on the public machine conversion.
  4. Nov. 17 Town Meeting - encouraging all to attend - staff recognition. Someone in Systems will receive notice for over 30 years of work.
  5. Tom notes that "Stay" is a bad movie. It's worse than "Elizabethtown".
Ongoing Systems Updates
Equipment Received/Installed/Repaired
  1. Orders are flowing.
  2. Will to order NT2R replacement, its backup and possibly a new SQL server.
  1. As of last week, it was decided that the Systems repair techs will be doing the public workstation configuration by working overtime. The Temp Force idea did not pan out. The cost and supervision required rendered it non-viable.
  1. Will had a report of a patron unable to reach the Library Web site over the weekend. He was using Cox cable. The liaison the patron spoke with had access and Will had been checking it all weekend with no problems found.
  2. Backup Exec is working better. NT16 disk was full - tapes had more errors - Will is tinkering with it.
  3. Anti-virus - Trend expires this week. McAfee to be installed. It does not seem to block attachments - it scans then quarantines them. It should catch viruses without blocking attachments.
  4. Greenstone - status quo.
  5. BBS - on hold due to public config.
  6. West Swamp - 26 Dells will be upgraded - Gateways will be replaced, if possible. If not replaced, they will remain 2K3, as they can't upgrade to XP.
Software Projects Status
  1. Patron Updates - can come off the list - nothing pending.
  2. FERPA - HIPPA for students - Winston and Chris attended a meeting. The gist of it had to do with student confidentiality, securing records and privacy. For the most part, the Libraries comply, although there are a few areas (Circ desk) where it is questionable. Students accessing ALEPH can see all the records. In addition, we transfer address info, even if it is listed as a blocked address (fines/billing).
  3. Programmer position - Winston has the resumes on his desk: 5 candidates to call.
  4. Mark Sullivan is in Venezuela - Digital Libraries of the Caribbean conference - that is a week long, and then he'll be on vacation.
Web Projects
  1. Tom has a conference Friday on pod casting and RSS. Martha asks him about it quite a lot. It is a way to push information to people. Patrons can subscribe to your feed. It's a news aggregator. Lots of Libraries use it.
  2. Topic of centralizing IT positions across campus was brought up by the Provost at the Town Meeting. General consensus is that it gets brought up every so often, but is near-impossible to implement.
  3. JabberTalk - Jana wants a us to have a server to run it. They already have one at CNS - that is who runs it. Tom is just informing us that the topic came up at the PSC meeting.
Student and Department Happenings
  1. Will wants to arrange a time in early December for us to have a departmental Christmas luncheon catered. Needs to be on either a Tuesday or Thursday.
  2. Cynthia should be next in line for the Golden Ram.
Security Meeting
  1. Meeting was held.


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