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Systems Staff Meeting Notes
March 21, 2005

Present: Rich Bennett, Will Chaney, Bill Covey, Suzy Covey, Debra Fetzer, Winston Harris, Bobbie Meng, Chris Nicolich, Geoffrey Stewart, Ying Tang
  1. Geoffrey took a new shooter to the range - a 19 year-old girl. She hit three bull's eyes in a row. Beginner's luck?
  2. First Systems Meeting with Will at the helm. He wants to meet with everybody individually to get familiar with what they're working on, if they need help, etc.
  3. General expectations - Systems should keep performing at the same level as when Bill was the department head.
  4. Goodies on Friday - we will rotate responsibility amongst the staff.
  5. Gators lost.
  6. Support Services Division heads meeting this morning - discussed the possible quick move of LAD. If they do invoke the 120-days to vacate clause, some of the collection can go to ALF, maybe some to the vacated Law School storage spot and we will need to secure a third option. Our software unit will be responsible for any programming changes needed to modify the request system. Whether LAD has to move or not, we should have a 120-day evacuation plan intact, just in case. Bill would like to expand the Trouble Ticketing system to track the entire Support Services Division.
Review Minutes of 3/14/05
  1. NT4, NT8 weirdness? Had one report of slowness this morning. Will to check on it.
Ongoing Systems Updates
Equipment Received/Installed/Repaired
  1. Orders - More Contribute has been ordered - last ones on the shelf went out.
  2. Bill's approval on SysRequests to go to Will now.
  3. MS software order - home use software order still uncertain. Will to check on it.
  1. NT4 needs a restart. Remote Agent was installed and it requires a restart. Will coordinate with Winston. After 4AM and before 6:30AM is the best time.
  2. NT2R will also need a restart. The new terabyte drives Will installed are acting flaky. Need a restart to rectify.
  3. Greenstone server - Dell apparently has only have one technician that knows how to install Linux. We've been waiting for him to show, he had a personal emergency last week. Install is in limbo; if it comes down to it, we may do it ourselves.
  4. Switch checks - replacements - done. No more problems.
  5. Geoffrey has been testing Verify Patron on one machine in Special Collections. Will try LAC and AFA next. No longer a roaming profile - local control. New username is LIBPUBLIC.
  6. AD - waiting for 2003 server software upgrade.
Software Projects Status
  1. ILLIAD upgrade - Lori wants the upgrade to v.7.0, foregoing v.6.5. Waiting for that release.
  2. Eshare/Ref Express - Chris made mods to handle Jana's immediate concerns.
  3. Verify Patron - not active.
  4. BBS - security update done by Bill. Suzy is trying to figure out how to change the logo.
  5. East Florida - pending outside forces - waiting for Jim Cusick to forward information.
  6. DLC Tracker - rollout this afternoon. They are familiar with using it - it is actually ready for production use. Will set up training for students. Phase One is complete. The next thing we will do is write-up the lessons learned on this project for future programmer training. Should not start Phase Two for at least a month.
  7. Permission Description Database - idle.
  8. Cynthia & Chris - SQL 2005 - comes out mid-year. Testing now to upgrade our system - seeing if there are any problems now so we can move to the new version without incident.
  9. Winston met with Lawan, Julia Allen and Jimmie - Link Checking - used to get a huge Web page from NOTIS that FCLA would produce. They would run a check on the links to see if they are valid. We're no longer using NOTIS. They found something in ALEPH that they'd like us to turn into a Web page so they can check links. There are about 70,000 links - some have to be excluded. This used to be done on a monthly basis. Many libraries do this; it needs to be done. We will have a small project to convert.
Web Projects
  1. Tom is out.
  2. Web server cleanup - Web server has been low on space. Users of Contribute and Dreamweaver have their local workstations crash when there is not enough space. Another reason for cleanup - it will be moved to another server soon.
Student and Department Happenings
  1. Minimum wage increase of $1.00. Students will all be returning for the summer.
  2. Be sure the Systems calendar is updated and correct.


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