Systems Staff Meeting Notes
December 13, 2004

Present: Rich Bennett, Will Chaney, Bill Covey, Debra Fetzer, Bobbie Meng, Tom Minton, Chris Nicolich, Geoffrey Stewart, Ying Tang
Announcements
  1. Systems Luncheon will be on Tuesday, Dec. 21.
  2. Debra's daughter, 16, had an article published in the November issue of VegNews. Big spread on vegetarian dining in Toronto.
  3. VOIP - NI meeting last week - CNS present: VOIP no longer required, they've changed their ideas on wall plate - in fact, they redid everything. They will put together a smorgasbord of ways to do things are floating a trial balloon to see how people feel. They're willing to let us keep the switches, work group and BPOP. Apparently there was a lack of funding model with management. Dumping DNS? Suzy checked on handing management of DNS back to CNS - they said they were not interested and would charge for it. Handshake deal with the Libraries to do wall plate; would prefer VOIP. Meeting this afternoon with John Mattey, CNS Telecom. Sticker-shock with the Directors - estimated 5-figure cost.
  4. Marvin is back. HSSS is under restructuring.
  5. Security announcement: There was a homeless guy living in the fire escape stairwell in the back of Systems (loading dock area). He was 30 years old. He was noticed by Bobbie, Debra and Housekeeping. UPD removed him, after impounding a motor scooter to get the stairwell gate open.
Ongoing Systems Updates
Equipment Received/Installed/Repaired
  1. A slew of orders have been placed. The biggest is a pile of laptops (Panasonic ToughBooks): 5 for checkout, 2 for Directors.
  2. The other orders are cables, hardware, software, etc.
Networking
  1. Letter from CNS - Will received one this morning - says an IP in this subnet was scanning ports in other machines. That machine has been disconnected.
  2. Exchange server - space problems - Bill has squeezed out gig of space. Hopefully that will help.
  3. NT4 changeover - struggling with NT4.0 network card problems - Will has restarted from scratch.
  4. ALEPH printing - nothing new, any issues they have are not related to the physical printing of documents.
  5. Computing in new West - there is a survey with a candy cane bribe at the front desk asking for input.
  6. ILLIAD trouble - people were entering their password and it said the page was under construction. Will rebooted and that seemed to clear up the problem. Unknown why, all services were running. There was no hint in the event log. Discussion on the state of flux in ILL.
Software Projects Status
  1. ALEPH/PeopleSoft permissions - Bill had a meeting on Friday with Denise. Issues seem to be settled.
  2. ALEPH-PeopleSoft data transfer - Bridges meeting last Wednesday. Five Library personnel and two from FCLA were dragged downtown to HootErp for a 15-minute meeting (3-5 minutes of content) about how PeopleSoft goofed. They have hired a new guy, Brett Thomas. He appears to be very schedule-oriented.
  3. DLC Tracking database - ongoing. Ying met with the whole DLC staff, reviewing the database functions. They seem to like it, but want more search ability. Mark Sullivan is also working on it. Will freeze, transfer data, then start Phase Two.
  4. St. Nick - went out to the user (Rita Smith) - she had two more changes. Wants a STOR procedure to sort and ignore special characters. Need to have a special field to signify made up titles. Bill cautions that this will cause confusion and is bad data hygiene. Bill would like to get this part cleared up with Rita today. An alphabet was added to the top with linked letters.
  5. Position description database - Chris will start on it today - C-Sharp project - Cynthia will also be working on it. Hook is to the Personnel Database and will be hideously multi-user. Basic view, enter, update model.
Web Projects
  1. There's yet another survey up on the Library site.
  2. Security issues - Tom has heard from all departments except HSSS. He will send out a general reminder.
  3. Library Council - designs for the home page with links to a log-on for the Catalog. There have been complaints about how hard it is to renew a book online.
Student and Department Happenings
  1. Students will continue working this week.


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Last updated December 21, 2004
by Debra Fetzer
debharr@mail.uflib.ufl.edu