Systems Staff Meeting Notes
November 1, 2004

Present: Cynthia Bowker, Will Chaney, Bill Covey, Suzy Covey, Debra Fetzer, Winston Harris, Bobbie Meng, Tom Minton, Chris Nicolich, Geoffrey Stewart, Ying Tang
Announcements
  1. Cynthia's dogs won prizes at the Doggie Costume Contest in Lake City. Tippy was a princess and Harvey was dressed in spikes.
  2. UF football lost again this weekend.
  3. Notes from Poppell's address to APA (if you're eligible for the optional retirement plan, then you're eligible to be in the APA - Vernon Kisling is the Secretary Treasurer): Staff Climate Survey will take place in January. Poppell said he does not want to take credit for what the staff is doing. There was an official announcement of a $1000 bonus (for all staff with at least one year of service) in the December paycheck. PeopleSoft is now in its 4th month of implementation. We had no choice; we were forced by the legislature to change. It is getting more stable. IBM and PeopleSoft techs were working on it all last week. Like a motorcar, it needs fine-tuning. Reporting is getting better. We always knew it would be an issue. 30-40 years of bad data in the system is causing problems. Hoping to get grant overhead distributed this week. Training is critical. Have had only 20% attendance downtown. Parking issues were raised. Salary projections due next month, but they may come from a shadow system, not PeopleSoft. As of now, the student system will not be moved over to PeopleSoft. The old system is outdated - block fees will cause problems. Local enhancements to the system may be imported in the spring. Poppell related the story of his interview with an Alligator reporter who asked him why the PeopleSoft system is so messed up. Poppell suggested the reporter stop, put his pen in his other hand, and then continue taking notes in this manner for the rest of the interview. He likened this process to the switch to PeopleSoft. Poppell noted that people's frustration with the system is healthy. It shows they care. Employee compensation - haven't been able to do merit raises because of the hurricanes. We may see an announcement about merit raises next week. PeopleSoft - changes in permissions seem to take forever. When locals submit changes, why can't it be in real time? This request is "on the list". The system is on budget and on time. They are currently spending money on hiring staff/consultants. We have more power than we can use. Things are running slowly - PeopleSoft is designed to close the books every 2 weeks, but we haven't closed them since the system was implemented (3-4 months). They are trying to work through the 3-4 years of bad data.
  4. Library Council - proposal to establish a career ladder for staff. There is currently no unified Library career project. Would like people to be able to progress, increase salary. The idea of portfolio - merit of assignment - tenure packet for faculty staff - has been cancelled. Need to separate bonus plan from cost of living. Career ladder does not apply to IT positions. All education requirements have been removed. Legislature may recall vacant positions.
Ongoing Systems Updates
Equipment Received/Installed/Repaired
  1. Orders - various odd items. Big color printer for Special Collections. Be sure to notify Facilities to order proper supplies.
Networking
  1. ALEPH print daemon client - Will's instruction for installation are almost ready. Need to break it into individual documents and give it to Lori, so she can be responsible for the distribution of the information.
  2. TILT is still down.
  3. ALEPH printing - ready to go - waiting for null printer set up. Should be done this week.
  4. New machines for West - under discussion by the Library Task Force.
  5. AD - problems with password changes migrating across systems.
Software Projects Status
  1. Still waiting for ALEPH/PeopleSoft permissions.
  2. DLC Tracking - ongoing.
  3. Software crew is meeting once a week to discuss C Sharp.
  4. St. Nick - last requirement was just completed.
  5. Russ - Facilities Inventory database - wants to meet with Cynthia to discuss problems/needs.
  6. PeopleSoft - data transfer - patron update in FCLA's court.
  7. Accounts Receivable - Ms. Koontz creating file. Winston is trying to come up with a processing routine.
Web Projects
  1. Contribute training - last week, more to come in the next few weeks. Positive feedback form the sessions.
  2. It has been noted on the Library Web page that we are now charging fines for late returns. There was some discrepancy as it looked like $25 not $.25 (had to bold the decimal point).
  3. Vacancy in the Web Advisory Group. The committee will choose.
Student and Department Happenings
  1. Time projection - need to submit the rest of the week (through Thursday 11/7/04) by tomorrow. Projection is necessary due to the Homecoming/Veteran's Day holidays.


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Last updated November 8, 2004
by Debra Fetzer
debharr@mail.uflib.ufl.edu