Systems Staff Meeting Notes 08/09/04

Systems Staff Meeting Notes
August 9, 2004

Present: Rich Bennett, Cynthia Bowker, Will Chaney, Bill Covey, Suzy Covey, Debra Fetzer, Tom Minton, Chris Nicolich, Geoffrey Stewart, Ying Tang
Announcements
  1. Winston is stuck in Georgia - car troubles.
  2. Geoffrey advises to beware of late-season shrimp.
  3. Culligan water - we finally have some. Eight bottles, in fact. No bill yet. Calling Mike at ext. 5913 will get you emergency deliveries.
Review Minutes of 8/2/04
  1. Status of PO orders - unknown, Betty Mitchell has been out. No word.
Ongoing Systems Updates
Equipment Received/Installed/Repaired
  1. P-Card orders ongoing.
Liaisons
  1. Education break-in - two more boxes on Tuesday. They revamped the operating system.
  2. Announcement was made regarding moving away from IE browser use. Use Firefox when possible.
Networking
  1. At the same time Education was hit, IE machines on campus were compromised. Lock outs flourished. The compromised machines were internal. This situation can recur.
  2. Physical security issues - reports of desks and physical effects having been rearranged. When this happens, it is important to send notice to Facilities of a physical security breach, especially if it occurred during a time when the area was thought to be locked and secured.
  3. ALEPH printing - not working well - only some stuff that is set up will print - no email. Rich will investigate.
  4. Public workstations - made the announcement to liaisons. The documents will be put up on the Web.
  5. Lock out for external drives - decided to drop it for now. Have been looking to no avail.
  6. Ed local admin passwords changed once again.
Software Projects Status
  1. DLC Tracker - huge database - more than 20 tables. Ying did a lot of data transfer last week. Coding in C-Sharp still ongoing.
  2. POS/Inventory has rolled to Facilities. Russ called this morning with a couple of permanent errors when trying to access the Personnel database. Could be his permissions.
  3. Cynthia & Chris have been working on the East Florida Papers for Special Collections. 16,000 index cards - information from the 1700-1800s - they are creating a search/browse database for it.
Web Projects
  1. Template conversion - people are doing okay. Some do not follow directions, not saving it as HTML only.
  2. The templates will be changing to real template format - where the header/footer areas are actually locked.
  3. The new Library Web page is up. Tom is also working on a new faculty-oriented site.
  4. Web authoring software - not everyone needs a powerful editor. We will have two editing tiers: Dreamweaver (higher level) and Contribute (lower level). Contribute is more like a word processor. It will make it easier to change information without modifying the way the page looks. Should save money and make the site look better, more uniform.
  5. Please give Tom feedback on the new Library Web site. Ha has already heard positive things from users with dial-up - how fast it loads.
Student and Department Happenings
  1. Tape conversion is ongoing - not so smoothly - some will not copy.
  2. Students - Grace will be working during the break.
  3. Fall students: Grace Miller, Lisa Gaul (returning) and Luiza Bretas (new hire).

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Last updated August 17, 2004
by Debra Fetzer
debharr@mail.uflib.ufl.edu