Systems Staff Meeting Notes 06/28/04

Systems Staff Meeting Notes
June 28, 2004

Present: Will Chaney, Bill Covey, Suzy Covey, Debra Fetzer, Winston Harris, Bobbie Meng, Chris Nicolich, Geoffrey Stewart, Ying Tang
Announcements
  1. Debra got a new kitten.
  2. Bobbie reports that the beach was beautiful this weekend.
  3. Today is Bobbie’s birthday!
  4. ALA in Orlando – Bill & Suzy attended over the weekend. Saw some interesting things: a librarian with electric blue, spiked hair and one with metallic orange hair. Some were dressed up like Cleopatra and Elvis! It really is more like a computer trade show. Or ComDev.
  5. PeopleSoft – new email from Steve Shorb/Bridges today – we now have to project time for Thursday, July1st. The reason given is the July 4th holiday, but forecasting time due to holidays is supposed to be a thing of the past with the new system. It would make more sense if it were due to the end of the fiscal year. Updates seem to go through right after midnight. We should be recording the actual time worked. If it turns out that you would be in an overtime situation, the answer would be to leave early on Thursday and try to monitor your time so that this situation would not happen again. Students should get lumped into our department by next week. In general, Systems is in good shape. There is no way to check your leave balance at this time – it is due to come online July 1st.
Review Minutes of 6/21/04
  1. Halon – we relayed the situation to Rob Roberts – it was the first he had heard of it. He said the circuit board probably wouldn’t be replaced until the middle of July if it will be of cost to the Library.
Ongoing Systems Updates
Equipment Received/Installed/Repaired
  1. Orders – still no action.
  2. Big problems with the Dell Web site.
  3. The Library moratorium on ordering will still be in effect after July 1st. There is a general budget problem – it will be biweekly and that is problematic.
Networking
  1. IE browser – hideous problems – a Russian mob is getting the blame for the current attack. Commercial Web sites have been overtaken and compromised. When a user visits the site, their machine is invaded and they become an attackbot. There is no fix.
  2. Revised public workstation security – Geoffrey found an application available through a Web site – costs $50 – has permissions, hides folders, hides IE, has bootable device detection. Current mods set for Win2K do not work in XP. XP on public will need to add Office Suite. A major improvement will be that the liaisons and staff can log on as themselves at the public machines. The name of the application is: Dave Nole’s XP Management Utility.
  3. ALEPH printing – not much change – Jennifer (FCLA) says the reports are printing, but no email. Hang is having troubles at ALF. Wednesday the new encrypted version of ALEPH will be out – version checker should update it – if not, will need to uninstall and reinstall the client.
Software Projects Status
  1. Student Patron updates – ready to go. Winston will send it tomorrow. It now runs in six minutes, as opposed to overnight. The new format is running with the last four numbers of the SSN. The birthday month/date won’t be used until the fall.
  2. Legacy is working fine.
  3. Winston has a bit more work to do on the employee/patron update.
  4. POS/Inventory – Cynthia still has a bit more to go.
  5. GIS Zoning – requirement mix-up from DLC – file should be in inches, not pixels. They need to be able to read TIFF files then have the Prime software output in inches.
  6. RS label printing – Chris is making some program changes. One little modification is seemingly changing the underlying structure.
Student and Department Happenings
  1. Grace will be working this week.
  2. No new hires until after July 1st. Hope to have another student in place by next week.


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Last updated July 12, 2004
by Debra Fetzer
debharr@mail.uflib.ufl.edu