Systems Staff Meeting Notes 06/14/04

Systems Staff Meeting Notes
June 14, 2004

Present: Rich Bennett, Cynthia Bowker, Will Chaney, Bill Covey, Suzy Covey, Debra Fetzer, Winston Harris, Bobbie Meng, Chris Nicolich, Geoffrey Stewart, Ying Tang
Announcements
  1. Rich has returned from vacation.
  2. We have a new attendee today – Chris Nicolich, our new software programmer.
  3. PeopleSoft – everyone should absolutely have reviewed the Web material. We have collectively decided not to use the “Request Overtime” function (the communication tool to ask for leave) in PeopleSoft. Non-exempt staff will use the Weekly Punch Time and students will use the Web Clock. There should be no unauthorized overtime. Do not record hours as worked if they actually are not. Bill recommends not actually entering your time on Friday, June 18. He thinks the system might be overloaded due to massive input. Wait until Monday, June 21. The students almost have to enter their time on the 18th, because it’s the last day of Summer A and they will be out next week, prior to Summer B. No word on the penny transfer.
Review Minutes of 6/7/04
  1. Winston’s birthday is June 10th, not 20th.
  2. Still no word on the Halon inspection.
Ongoing Systems Updates
Equipment Received/Installed/Repaired
  1. No orders.
  2. Computer distribution – 38 of the original 50 have been distributed. None on the launch pad at the moment, but there will be by the end of the day.
Networking
  1. Due to security vulnerability, people with Admin security privileges must log off (rather than simply locking) their workstations when they are away from their desks. Machines in the server room are exempt as they are behind the fob. There is a machine in Education that needs to be secured.
  2. Several new viruses have been reported this week. Trend has been updating accordingly.
  3. Of course, the giant IE hole still exists – no fix available. Solution seems to be to turn off active scripting or don’t use IE. Most hacks come because the vulnerability is announced & they can just backtrack the patch.
  4. ALEPH printing – much of the print function is not working. Should be up by the end of the week. The print daemon is not fixed. Need to insure the fine clock is not started since email is not working. That is up to FCLA & ExLibris to fix.
  5. Pending outside forces – PGP for ERP data exchange – more mail on AD. Bill figures by the end of the year, Exchange will become the official mail server of the UF campus. There is a strong movement afoot to establish UF as a MS site campus. When it happens, it will cover home use, too. Student as well.
Software Projects Status
  1. ALEPH data exchange – Winston is working on accounts payable. Not certain if he can load the Summer B data this way. May have to do the first load in the fall, because there is a lot to do within the next two weeks. Winston needs to coordinate with Rich and Public Services.
  2. Mods to POS/Inventory – had a test session with Facilities last week. Should be ready to roll next week – forecasting requires a bit more work than anticipated. Reports have been giving error messages, but we are well on the track to being done before the first of the year.
  3. Zoning – Ying is closed to finishing, after Winston checks it out.
  4. Chris is working on mods for an AFA project. Next he will tackle the programming for the XP public machines.
Web Projects
  1. Dale’s recent email regarding new responsibilities of departments and directors – Web management is now under the Systems realm. Resource Services will be re-cleaved.
  2. Institutional Repository – new project in the works: the Libraries are to keep all of the digital output of UF. Info will be stored on servers. It is the electronic equivalent of record storage. It is a multiyear project in conjunction with University Press. Suzy’s part in it will be on the software side.


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Last updated June 21, 2004
by Debra Fetzer
debharr@mail.uflib.ufl.edu