Systems Staff Meeting Notes 05/17/04

Systems Staff Meeting Notes
May 17, 2004

Present: Rich Bennett, Cynthia Bowker, Will Chaney, Bill Covey, Suzy Covey, Debra Fetzer, Winston Harris, Bobbie Meng, Geoffrey Stewart, Ying Tang
Announcements
  1. Winston picked 20 lbs of strawberries over the weekend.
  2. Cynthia went to the movies this weekend with her very talkative sister. It was embarrassing. She won’t do that again.
  3. The drip pan on the AC was leaking in the old server room. Physical Plant is on the scene.
Ongoing Systems Updates
Equipment Received/Installed/Repaired
  1. Emergency UPS batteries ordered for NT2R (backup). They arrived on Friday and are currently housed in the outer vault.
  2. Distribution list for the last shipment – Martha has allocated 30 – we will patch them before they go out. Will update via CD. In the allocation list it says 5 go to “Support Services”. Which department would that be? Probably Accounting.
  3. All of these flat-paneled monitors must have the resolution set to 1024x768. No exceptions.
  4. Laptop patching – no feedback from liaisons. All four of ours need to be ready to go this week – one of them is out, scheduled to return on the same day that it needs to be patched. Randall from DCL needs them for testing on Tuesday then again, Friday-Monday. Coordinating the patching with checkout is proving increasingly difficult. We will try hooking up all of the laptops to a switch and leaving them on in sleep mode so that the patches can be automatically pushed to them. They would just need to be unplugged, packed up & would be ready for checkout at that point.
  5. Old hardware has been transferred to IFAS.
  6. Bobbie reports that Paul in LAC informed her that they have a computer sitting up there for survey that has not been picked up by Facilities. Bill says that is between LAC & Facilities.
Networking
  1. The CISCO IOS source code has been stolen. If it has holes, we may see an attack against CISCO IOS. 62% of CORE routing on the Internet is handled by CISCO equipment. All kinds of bad things could conceivably happen. We’ve taken the blunt object approach to protect ourselves, so we should be all right.
  2. ITAC meeting this week – topic will be: encryption/encryption of passwords. This will break anyone using FTP or Telnet. The next step will be the encryption of email. We need to look at where we are passing passwords in the clear. Need to check ALEPH – the Web should be pretty secure, need to check on the client.
  3. ALEPH printing – they are primarily set to print at ALF. No one is using the print daemon at this point. Rich will talk to Jennifer Koontz at FCLA. The Health Center is running VM ware.
Software Projects Status
  1. ALEPH data exchange – the Student-Patron load worked well – the files all updated. The second one is running now. We’re only exchanging about a tenth of the information now, since deleted files are actually deleted. Winston is still doing the matching of the email addresses. ALEPH needs a 4-digit PIN. IS does not want to give out SSN, even if we use only the last four digits. Perhaps birth month/date would work? We’ll try for that – we need to get this done.
  2. Spine Label printing – changes are done. Winston has not talked to Doug yet to see if printing is taking place.
  3. Cynthia – POS/Inventory for Facilities – has finished two more of the main requests.
  4. Zoning – still ongoing. The first version will be almost complete by the end of the week, just need one more thing from Erich.
Web Projects
  1. Tom Minton is out for a week and two days. Suzy is filling in for him.
Student and Department Happenings
  1. The newly hired student’s name is Lisa Gaul.


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Last updated May 24, 2004
by Debra Fetzer
debharr@mail.uflib.ufl.edu