Systems Staff Meeting Notes 09/22/03

Systems Staff Meeting Notes
September 22, 2003

Present: Rich Bennett, Cynthia Bowker, Will Chaney, Bill Covey, Suzy Covey, Debra Fetzer, Winston Harris, Bobbie Meng, Hilton Soto, Geoffrey Stewart, Ying Tang
Announcements
  1. Geoffrey power-washed his house.
  2. The Gators lost.
  3. Hilton and Mackenzie are two months pregnant.
  4. TMT – Transition Management Team – Suzy is now a member (as well as Bill). The group should be only engaged in communicating, but as it turns out, has been making decisions.
  5. The Supervisory Discussion Group discussed both bad ways and good ways to approach problems that can arise with change. Also discussed ‘rejecting the myths’.
  6. Cynthia’s Mom made an offer on the house she is hoping to buy.
Moves/Construction Status
  1. Cell phones in Systems – we will be receiving five of them: HW unit, Winston and Debra. Will be turning in land lines and beepers.
  2. Gary stopped in this morning to discuss moving 35 public walkups to Room 1 East (in addition to 60 workstations). There’s no way to do that number; we’ll try to reduce it. CNS will be bringing their public authentication switch back for the walk-up access.
  3. South tower reconfiguration – Most of the books are now out of the area. Need it ready to go ASAP.
  4. MSL – no longer getting any of the public machines from West, but they will be getting 8 reader ports for microforms.
  5. Soil samples – results unknown.
  6. West wiring plans – no change from last week. 60 of the public machines will be coming over – most to East room 100. At least 10 will go to property records (old) – some may live at AFA, Education, etc. No en masse relocation.
  7. Room 148 will move to L107 MSL. This will cost more than each machine is worth. No layout has been designed yet. We’ll need to improve HVAC.
  8. Facilities Security Console – brought in an outside consultant for AC improvement to the server room. It will be a motel type unit with 3-ton capacity. It will go on a wall in the server room. Cost: $15,000. Installation should happen soon.
  9. CM Support Team has moved to East third floor. The online Staff Directory reflects the new phone numbers. Some people will be on P-phones – which will not be managed through Systems. Bill and Suzy have purchased their own Nextel cell phones that will be compatible with the new ones that Systems will be using. His walkie-talkie extension is 167; Suzy is 168. Facilities will also be on these phones – as well as Hang and other Access Services folks. The phone order was completed last week.
Ongoing Systems Updates
Equipment Received/Installed/Repaired
  1. Orders – nothing being spent. What is – goes to networking.
Networking
  1. Networking scan – all OK. Mr. Jenkin’s machine in West had to be pulled – they came at 9:30 AM to patch the machine – it’s back online.
  2. Geoffrey reports a new critical update for Media Player announced this morning.
  3. Laptop checkout policy – 24 hours – no one wants to abide by it.
  4. Facilities security system – unknown when they’ll move it to the server room – still need to get the power in place.
  5. Storyspace software ordered by Robert Shaddy – they say that they’ve emailed the codes, but Bill has not received them.
  6. College of Education – will be the first on campus to be on Active Directory.
  7. MSL contractor (Robert Luke) called for an inspection on wiring and fire – it failed. Digital needs to put in J-hooks.
Software Projects Status
  1. Storage Retrieval – Lori Driscoll – supposed to supply template – waited – Winston made one up. Extreme programming: 1 machine 2 programmers. Has the ability to request up to 10 items. May have to track physical location. Microform will be added later.
  2. Preservation Book/Film Replacement – done, but need to schedule demo time.
  3. LASSIE management system – no response – Docutek should do the job.
  4. SysRequest – no new mods.
  5. Ying is leaving for China – will be out Friday Sept 26-Friday Oct 17. She is finishing up GIS – need to demo.
Web Projects
  1. Suzy thanks the software people for enabling her to see her ancient trouble tickets.
  2. Interview with Web master candidate tomorrow. She is the only one on the horizon.
  3. Live Stats is still broken.
DP Coordinator
  1. United Way pledge cards – appeared in Debra’s mailbox. She has distributed them. Unknown who delivered them.


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Last updated September 29, 2003
by Debra Fetzer
debharr@mail.uflib.ufl.edu