Systems Staff Meeting Notes 09/08/03

Systems Staff Meeting Notes
September 8, 2003

Present: Cynthia Bowker, Will Chaney, Bill Covey, Suzy Covey, Debra Fetzer, Winston Harris, Bobbie Meng, Hilton Soto, Geoffrey Stewart, Ying Tang
Announcements
  1. Gators (got) lost dramatically.
  2. Jags lost by one point.
  3. Geoffrey got his motorcycle running.
  4. Cynthia made a hole in the floor of an attic that her mother is looking to buy. Her shin hurts. Her mother may buy the house.
  5. Bobbie had an old tree in her yard removed.
  6. Thursday – Bill had five meetings – one of them had to do with Pagelets – subdivision of the campus Web page – on the portal – it will concentrate on IT – should be newsy and contain current events. The Libraries are expected to contribute. Should be topical – we could link to our meeting minutes. The URL is: my.ufl.edu, you have to sign in with your Gatorlink ID. Payroll, Property and Dean’s Menu are all going away – will be portalized – timeframe unknown. SAMAS expected to lead the way in the spring.
  7. Bobbie ran into Rob Grable (Systems alumni) – he has retired from the Alachua County School Board.
  8. Cynthia reports that only about seven people showed up for the latest TEAMS meeting. Jody Gentry confided that 3000 of 7000 employees have volunteered to switch to TEAMS so far. That is about 20% of the people who have a choice.
Review Minutes of 8/25/03
  1. Equipment RIR #2 – Laptop updates – Middle Managers okayed 6 hour warning prior to check-out so that updates & scans can be run. Liaisons preferred a 24 hour window, so that is now the rule.
  2. Nets #3 – Australian IT – Homeland Security – mainframe apparatus – two men worked on it then left with the two mainframes. No one knows who they are or where they went.
Ongoing Systems Updates
Moves/Construction
  1. Cell phones in Systems – they want us to swap our desktop phones for cell phones. It doesn’t seem feasible in order to keep Systems running productively. They will be taking the phones out of the closets so the Hardware group needs the cells. We will turn in our pagers and use the cells as pagers, but still keep the desktops. The cells have walkie-talkie function. Nextel had good reception.
  2. E/S Tower reconfig – no new switches, need to order transceivers.
  3. 2nd floor MSL public to house the overflow machines from room 1 West. The Library will not reduce the number of seats for public use.
  4. More soil samples ordered – this is the fourth time and they have yet to find bedrock. This may require the use of more expensive foundation.
  5. Budget constraints may worsen. Escalator and cafι are still in the plans. The building is supposed to include lots of wire & wireless access.
  6. Update meeting Friday: there may be changes soon. Handicap parking (with sticker) will be allowed in any available space on campus. MVP Sports Bar is selling spaces for $700 per year. These counseling meetings will be changed to Monday due to lack of participation on Friday afternoon.
  7. There is a contest to name the Book Detention Facility (in the old DOT building). BFD and BMFD were suggested.
  8. Collection move – original proposal was that Library staff do the physical moving, but the liability may prove too much and we may have to bid for professional movers. If Library staff is responsible for the move, Geoffrey has volunteered to don a leather gherkin and horned helmet - brandishing a whip to supervise the minions.
Software Projects Status
  1. Ying will be out of the office for the whole month of October – she is going to China. She is currently wrapping up the GIS project with Joe, Erich, etc. They need the results by the end of this month.
  2. Cynthia – SysRequest should be done today – with the most recent changes.
  3. SQL server problems – 2 MS Windows and 4 Office updates need to be done. Will require a reboot. Will proceed early tomorrow morning.
  4. Book/Film Replacement – Hilton is close to finishing. Preservation will review it this week.
  5. Storage Retrieval Application – request from Lori Driscoll – they are anticipating an increase from 20 to 2000 requests per day and it will need to be managed. Will go to XP.
Web Projects
  1. September 23 – Web master position interview.
Student & Department Happenings
  1. Bill will be out of the office - interviewing at Auburn on Monday-Wednesday of next week (Sept 15-17).


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Last updated September 22, 2003
by Debra Fetzer
debharr@mail.uflib.ufl.edu