Systems Staff Meeting Notes 04/07/03

Systems Staff Meeting Notes
April 7, 2003

Present: Cynthia Bowker, Bill Covey, Suzy Covey, Debra Fetzer, Winston Harris, Bobbie Meng, Hilton Soto, Geoffrey Stewart, Ying Tang
  1. Turf care discussion.
  2. Geoffrey finished painting the kitchen in his house over the weekend.
Review Minutes of 3/31/03
  1. Announcements #2 – No response.
  2. Webs #1 – John Ashcraft’s streaming video on the Library Web page – he says that it pauses and breaks in display and that our network is too slow.
  3. Organizational structure for Advisory staff change: Jack Sabine is now Head of the Network Infrastructure committee (was Director of Data Services for CLAS).
Ongoing Systems Updates
  1. East Michigan University – Security RIAA Raid (Music Industry) – suing four students for vending songs. Asking for damages: $150,000 per song. They had an enormous catalog. They did not notify the University, went straight to court instead. Again, if Systems encounters anything like this, it must be reported. People should be cautioned it is a job-threatening activity.
Equipment Received/Installed/Repaired
  1. John Ashcraft called in a SYSHELP this morning, requesting assistance in setting up the RW CDs in the public area with the necessary security to wipe it after each use. This is part of the new full-scale software installations on public machines. This will present a whole new raft of programming, hardware and software problems for Systems and the public areas. We definitely will need to wipe each workstation after use. Use of a second drive is most probable; a quick format would wipe it. Will start with two machines in MSL, but West will want the same soon. Plan on additional physical drives.
  2. Upcoming order: OCR scanner – Libraries’ moving facsimile of the Digital Library collection. It is expensive software - $25-$27,000 – to run on a dedicated server. The 98% accuracy rate needs to be improved upon.
  1. Need to re-enforce the concept of not sending monstrous attachments in email.
  1. Tomorrow morning, 5-6AM, BellSouth will interrupt the IPOP on campus. Do not be surprised if you can’t reach off-campus sites in the morning.
  2. AD meeting scheduled for later this month. Will Chaney will attend in Bill’s place.
Software Projects Status
  1. ILLIAD is set until another server is in the picture. Scanning on the Borrowing side of ILLIAD for long-distance learning – files were stored on the C drive. It filled up – now two drives are in use – one is used for the transitory stuff. We will be buying two ILLIAD servers, one for backup (MSL). The timeframe that the information is left up for patrons to retrieve is 30 days. It may be reduced to 10 days.
  2. Gerald Snyder – FCLA – SSN dump from NOTIS – Winston ran it through the UF ID converter – 250,000 converted, received notification this morning. Would like to have this patron load converted to UF IDs before the ALEPH implementation. Bill does not want this to be standard production for us. The process ran Winston’s account into the red – need to notify Warren Curry that this is a costly procedure.
Student and Department Happenings
  1. Spring semester ends May 2. Need new students to work in the summer - if anyone knows of one looking, please inform Debra. Bill and Suzy will be out on vacation Friday, April 11 – Friday, April 25.

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Last updated April 28, 2003
by Debra Fetzer