Systems Staff Meeting Notes 12/23/02

Systems Staff Meeting Notes
December 23, 2002

Present: Cynthia Bowker, Will Chaney, Bill Covey, Suzy Covey, Debra Harris, Bobbie Meng, Geoffrey Stewart, Ying Tang
  1. Bill has returned from the dreaded state of Idaho.
  2. The power outage is still scheduled for December 28 & 29. One of our staff should be here. We need to get verification on the time. If we should loose power, we need to make sure that the backup will be OK. If we have no power at the start of the outage, we will call a halt to it. Due to a protocol failure during the last outage, Bill will call and remind them of the proper procedure for this one.
  3. AD Meeting – pushed forward until January. No consultant contact as of yet.
  4. Problems with Office – typical new user problems – acknowledged by MS, but not fixed. Patches seems to reinstall, but after three or four collapse. WINNT System 32 is fine. Registry or other files fail.
  5. XP is also having big problems. We’ll stay with W2K for quite a while. MS no longer provides updates or patches or virus protection for W95. We may have to switch to XP if we can longer keep the virus protection current.
  6. Security - late night visitor to the 3rd floor of West – hacked in and caused the message, “I Like Men”, to appear on public & staff machines. Have seemingly tracked it to a student employee. Geoffrey called CIRCA about the incident and asked if we were required to file a report with the Registar. They said no, but Bill says it does need to be reported and confronted through the proper channels.
  7. At the first of the year, we need to set all machines to have a log-on log, or have it set to local machine in order to verify who is using it.
Ongoing Systems Updates
Equipment Received/Installed/Repaired
  1. MSL classroom – John Ashcraft picked up 12 machines for developing image and testing. He also requested 23 IPs – will use a private IP block that is assigned to MSL.
  2. FCLA money – is supposed to be here, don’t know what Martha’s schedule is right now. Hope to buy the automatic inventory software soon.
  3. Got the estimate back for the West conference room - $560 – Gary is trying to get it rolling by the beginning of next term.
  4. There is a general meltdown for the UF SSN switchover. It is wreaking havoc with grants. Internally, we are caught up.
  5. Journalism – Neither PPD nor Facilities can monitor the power fluctuation. There is one machine that is on a clean circuit – we’ll call Dell and tell them it is a lemon. It needs parts – it is the same machine that Priscilla has always had a problem with.
  6. Scan Technology – replacements for the Circ desk barcode readers – have not been ordered yet.
Software Projects Status
  1. Ying is working on a new version of the DLC tracking database - Winston made it clear that this is a new project. It will be run centrally.
  2. Arial database designed by DLC student – if it is a single, independent, standalone database, this is OK. It cannot interact with our stuff. Winston has made this clear to them.
  3. Facilities – Cynthia is plugging through the Point of Sale database. She is keeping it simple – little training should be required. System integrity and function come first.
DP Coordinator
  1. All three of our students will be returning for the Spring semester. A new schedule has already been established.

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Last updated January 9, 2003
by Debra Harris