Systems Staff Meeting Notes 08/26/02

Systems Staff Meeting Notes
August 26, 2002

Present: Rich Bennett, Cynthia Bowker, Will Chaney, Bill Covey, Suzy Covey, Debra Harris, Winston Harris, Bobbie Meng, Hilton Soto, Geoffrey Stewart
Review Minutes of 8/19/02
  1. Ann #2 – Student Tech fee – Bill heard a positive local economy forecast – for most fields, except Education – where a decrease in employment is expected.
Ongoing Systems Updates
Equipment Received/Installed/Repaired
  1. Replaced PDA’s – order for more in pipeline.
  2. Nothing major broken.
  3. Installation/changeover – MetaSys on the E5200 in Facilities. Must use DriveCopy – Win98 OS – it wants the System Disk – otherwise it can’t configure. Drivers have to be downloaded from Gateway. Facilities may be calling over here about this – we’ll try to help them find the drivers, otherwise we may have to download information from MetaSys.
  1. Downloading clipart from the MS clipart archive on the MS Web site – seemed like there was a permissions problem – turned out to be unique to one machine. It was downloading to a temp folder in WINNT and the folder already existed and could not overwrite it. Problem solved by going into the temp folder and deleting old items. After that, it loaded without incident.
  2. Microsoft announced new patches late on Friday afternoon – We will encourage Windows updates this week.
  3. Xerox – problems cleared up towards the end of last week – new cards are now in effect, old ones have to be exchanged. They are trying to refine the print-release software. Xerox print release station accounts were locked out this morning. Marvin and Carol Whitmer called about it. Someone tried the wrong password too many times.
  4. Filters put in place since last week – no lockouts have occurred since.
  5. SP3 on public machines – some security settings are interfering with the download: hidden/read only/ not accessible. There is about a 50/50 failure rate. Various departments have different things set to be locked out. Problem is with local autonomy.
  6. Moving User Folders – NT5 done on Friday. That leaves NT9, 2, 3 & 4 – Personnel is on NT4 – they need to be moved. PSITC on NT2 – needs to be moved, Leilani needs to be informed.
  7. Backup tapes – cost estimate: $6000 total for enough tapes to go 4 weeks. Martha to store them offsite.
Software Projects Status
  1. IRDB mods – maybe finished this week. IRDB is currently down – unable to add new equipment.
  2. Facilities #1 – access to PID field in IRDB – Hilton is almost finished.
  3. Hardware/Software Requests online – students are ready to do the testing.
  4. Systems Services (software programming requests) – may add to the list of services to be requested.
  5. Facilities #2 - Access to Personnel DB for People in Space – demo to Personnel this week. Cynthia is done with it, but needs Melody to add data for testing purposes.
  6. SSN to UF ID – Winston started on it last week – two of the primary people were out of town – will resume this week.
  7. ILLIAD – tons of issues – setting screen savers, student sign-ons.
Web Projects
  1. Deep Metrix Live Stats – got it working again – now it’s not. One service stopped last Friday. May be a communication problem between Deep Metrix and My SQL. It is not a capacity problem.
Student and Department Happenings
  1. Students start back today. Debra had to change the schedule for the third time, but it should now be finalized. Nitya is still working for Suzy.
  2. Personnel will now be notifying us when a new employee is hired and when an employee terminates. Systems will be responsible for finding out what kind of access the new hire will need and setting them up accordingly. An announcement should be made to this effect this week. We’ll give this new system a run for two months to see how it goes. We will not accept requests from departments for new employee access. Dean’s Menu access will eventually shift to Web-based. Currently, we have a bizarre division where Systems creates the account and then Personnel handles the request for access from Tigert. Needless to say, if there is a disgruntled employee we can turn the account off immediately without having to wait for the request to go through the proper channels. Promotions should be treated like new hires for the new department.

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Last updated September 9, 2002
by Debra Harris