Systems Staff Meeting Notes 08/12/02

Systems Staff Meeting Notes
August 12, 2002

Present: Rich Bennett, Cynthia Bowker, Will Chaney, Bill Covey, Suzy Covey, Debra Harris, Winston Harris, Bobbie Meng, Hilton Soto, Geoffrey Stewart, Ying Tang
  1. Geoffrey – Got home on Tuesday to discover the occurrence of an explosive decompression in the city sewer lines in the back room of his house. Good news is his insurance will cover it – they are going to gut the room and replace everything.
  2. Fax machine – when using the analog line for testing, please remember to plug the fax back in again when finished.
Ongoing Systems Updates
Equipment Received/Installed/Repaired
  1. Orders – printer, some software.
Support Issues and Liaisons
  1. Have not heard too many squawks about the 5-minute machine lock up. This is a bit suspect – could be that the procedure is not being implemented. Next time you’re in any given area, look around to check to see if there are any wide-open machines.
  1. Xerox invasion – they hired EquiTrac from Canada to set up the server. It was going reasonably well, but they did not finish. Xerox did not want to pay them to stay longer. EquiTrac trained Phil (Xerox) and he seemed to comprehend the instructions. The server is in the back room – found pieces for the rails, but no rack. Xerox must get the equipment in place and running – they must supply everything (including the rack). Xerox was supposed call Bobbie on Friday, but they never did. Rich reports that he has seen their equipment in MSL. Bobbie notes that the print release stations have very cute and small CPU’s attached – these could become an item for thieves – probably need to find a way to lock them down. The Xerox server will be a member server, not a domain controller. Unknown if they will have a backup server. They have not yet picked up their old servers.
  2. File shares and security – open file shares –Winston surveyed and found holes. When setting up the first share on a server to be put on the network – make sure it is locked down. Share permissions should be open to all with full control. Access control list – should almost never give everyone full control (except print share). Winston found a lot of wide-open file shares on NT8R – need to be careful – if you see too much access - alert Bill. It is possible for someone to distribute software (like Autocad, for example) through our machines. We must be very careful about shares and security.
  3. Moving folders – Will has been restructuring the world – has moved the Library Administration folders from NT2 & NT3 and Special Collections from NT2. The biggest problem is corrupt .PST files. Right now Will is doing a lot of hand holding and redirecting users to their folders. He will need to turn off access for a while before deleting. May be done by the end of the week. Need to relieve space pressure on NT2 & NT3.
Software Projects Status
  1. IRDB – Hilton is working on it – should be done by Wednesday. Bobbie is scheduled to review it tomorrow. Bill notes to make sure the sort mod is functional.
  2. Hardware/software requests online – waiting for Bill’s review.
  3. Winston has received two new requests: one from Personnel asking for Facilities to be able to see the space and people allocation via Web access. Cynthia is starting a Web page to show them. The second request is also for Facilities – they are asking for permission to modify the PID of equipment in IRDB. Bill doesn’t think this is a good idea.
  4. Ariel to SQL server – this is out of Winston’s hands now.
Web Projects
  1. Suzy installed the upgrade to LiveStats. It worked at great at first, but now it is not working at all. It stopped on August 6 – will no longer give live stats.
  2. Net Agent update – need to know what the positive advantages are from Jana. They’ve been having proxy problems; maybe this would fix it.
DP Coordinator
  1. Latoya will be working today and tomorrow – then we will be without students until August 26.

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Last updated August 20, 2002
by Debra Harris