Systems Staff Meeting Notes 12/03/01

Systems Staff Meeting Notes
December 3, 2001

Present: Rich Bennett, Cynthia Bowker, Will Chaney, Bill Covey, Suzy Covey, Debra Harris, Winston Harris, Bobbie Meng, Hilton Soto, Geoffrey Stewart, Ying Tang
Announcements
  1. Bobbie has a herd of reindeer in her yard.
  2. Physical Plant workers came by today, raising the thermostats to 74 degrees, per President Young’s campus-wide decree.
  3. Library Holiday Party & Staff Awards will be held Tuesday, December 18 from 3:00-5:00 PM.
  4. Systems Christmas Luncheon will be on Wednesday, December 19 at 11:30 AM.
Ongoing Systems Updates
Equipment Received/Installed/Repaired
  1. Memory has arrived. The overall strategy will be to have 256M on every machine. The temporary goal is to start out with 128M per machine. Public machines should come first and they need to be at least 128M. If what we’ve got won’t do the job, we’ll have to order more.
  2. The HP 3300c Scanjet drivers were ordered by Bill Covey. HP was unable to take the UF VISA card online and a phone order would have cost much more. Presumably he will be reimbursed. Theoretically this is not an upgraded driver – they are charging because we have a system that has not been upgraded.
  3. Dell orders – they have received the order for the four mini towers and they are under production. The other sixteen are not yet showing up on the Order Status page at Dell.
Liaisons
  1. Meeting scheduled for this week.
  2. PSITC meeting is scheduled for tomorrow. Bill & Cynthia will attend and demo the Library authentication software currently under development.
Networking
  1. PDC’s – W2K – NT10 on 239 subnet – upgrade went fine, but promoting to PDC was touchy. Will put another workstation in the Com closet to eliminate the browser problems.
  2. Bobbie notes that Tom Minton added two workstations today, which he could not do on Friday.
  3. Malware – BadTrans has been coming in at the rate of two per hour. People are getting sanitized notices that the virus has been removed, which can be confusing. The scanner is now stopping executable attachments – zip format, etc. They are getting zapped out by the scanner and held in a queue on the server – about half of them are infected.
  4. Public workstation lockdown via W2K – with local machines, IP access for user works well. At the other end, with the network, trying to log into the domain with roaming profiles – about a dozen are used by the public machines. They are chunked out by machine type. Preset desktop –auto runs log-in script. It’s hard to avoid with roaming profile. Print queues could present a problem.
  5. Space problems on NT2 again – will have to move more user folders to NT2R – probably Special Collections.
  6. Backups did not run this weekend. The tape got jammed in the machine again. Will can’t get it to repeat the jam. If it happens another time, we’ll call in Dell for some maintenance. We have the daily backups. We’ll try to run the Exchange backups without resetting the archive. It may run forever, but we’ll give it a shot.
Software Projects Status
  1. Winston & Hilton met with Preservation about the second phase of FilmLog.
  2. Ringling is finished. Ying is now working on a Web searchable application for the University Archive Photograph Collection. It is an old Access program that will be converted to SQL and made Web searchable.
  3. Cynthia & Winston have been asked to demo the Public WSID system for the Workstation Authentication Committee. Bill nixed this – the committee can come to the demo at PSITC.
Web Projects
  1. Migration to new server on hold until the PDC comes through.
  2. Suzy has been working on multiple access mailboxes. She’s trying to convert permissions on shared mailboxes to groups. W2K is not letting her do this from her sign-on.
  3. Facilities/Supply – the profiles on their machines need to come under control. Suzy did an ungodly structure on their mailboxes a long time ago. The arrangement was wiped out as a consequence of the W2K conversion. Suzy will be transferred the current ticket on this problem. It is assigned to Will at the moment. No one in Systems should be working on any problem without a SYSHELP ticket opened. Any exceptions must go through Bill.
DP Coordinator
  1. This is dead week – finals are next week. Eva’s last day is this Friday – she will be graduating.
  2. Fire Suppression inspection scheduled for Tuesday, December 18.


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Last updated December 10, 2001
by Debra Harris
debharr@mail.uflib.ufl.edu