Present: Cathy Martyniak, Kelley Cunningham, Grace Strawn, Erich Kesse, Jane Anne Carey, Lane Jimison
Announcements: November minutes were approved . Cathy, Lane and Kelley met on Friday Dec. 8 as a follow up to our November meeting. Clarifications were made in regards to the Gifts and Grants Ideas Registry.
Fundable Ideas Proposal Review: The GMC discussed the registry further and reviewed the worksheet. Cathy will make revisions that the group decided on. The primary department will approve as well as do the ranking; the secondary departments will make comments if necessary. After approval for the registry is obtained from John and Dale, hopefully in early January, publicity will begin in February. The library council, middle managers and faculty list serve were mentioned as possible publicity avenues. The idea registry will be updated 2 times a year. The first date is March 28 th the second date is September 28. The GMC decided to move the Mini grant program up to August. Any unfunded ideas in the MGP will roll into the idea registry. Grant ideas can still be submitted any time through out the year. Once the GMC obtains the idea registry, they have the task of prioritizing the entries. Kelley and Lane will then work on determining if the ideas would be for grants or a gift, and start looking for funding. Lane stated that she only gets credit for $100,000 gifts or more, but she will also work on smaller gifts, but just won’t spend a lot of time on obtaining them. She also stated that we make no promises for finding funding. The idea registry may be able to be included in the Grants Tracking database in phase 3. The completed idea worksheets will be sent to Kelley electronically. A subfolder may be developed in the Grants public folder where the GMC will be able to retrieve these worksheets.
Mini Grant Program : Grace updated us on the status of the new mini grant recipients’ progress to date. Looks like they are off to a slow start. The GMC decided that the four PI’s should meet with the group in our next meeting in order to make sure that everything is going as planned. We will continue to mentor them thought out the life of their grants.
New Member Training: The group discussed who we thought needed to join the committee. A member from Public services and one from Systems would be good. Cathy will check with Jan in regards to asking Joe Aufmuth. She will also check with Will Chaney to see if there is anyone is systems that could possibly join the GMC. Erich suggested that a sidebar link to the membership page on our website would be helpful.
Grants Newsletter : Kelley will revise the draft of v1 no 2. This will be our Spring 2007 issue. The newsletter will have the same format every month. Kelley will change the information as needed. For now we will keep the name of the newsletter the same even though Lane will place gift news in there as well. The newsletter will be sent out electronically only.
Grants Tracking Database: Cathy introduced the DB to the members, stating that they have read only access and Kelley (GC) has the input/editing capabilities. A list of needs/wants for Phase 2 is currently being compiled and can be found in the Grants public folder.
Next Meeting: Monday January 29th 2007, 10:00 am -11:30 am.
Grants Management Committee 