Present: Cathy Martyniak, Grace Strawn, Jan Swanbeck, Erich Kesse, Peter McKay
The June minutes were approved .
Announcements: Grant Tracking Database: For the last piece of Phase 1, 2 fields were added to the DB and two reports ( all active and all clsoed) were finalized. Cathy and Kelley plan to approve it Baldwin Phase 3 Grant : Rita forwarded final draft to DSR on 11th. Cost share %'s were changed on 12th and she redid budget. Concrete Blog: Kelley and Erich were not there to update the group, so no news.
Subject Line: Having the subject line on all our emails start with GMC is helping people quickly identify our mail, so please keep using the convention.
Membership: Since Rita Smith is now Interim Chair of Special Collections, she will not be joining the Committee after all. Jim Cusick will be joining the Committee instead. He has lots of grant management experience, comes from Special Collections which is a prime source of grantable ideas and collections and he represents Collection Management, one of the 3 divisions of the Library that needs to be on the Committee. Tatianna resigned since she is moving. Jan suggested Priscilla WIlliams to replace her.
Mini-Grants: The group word smithed the most recent version of the mini grant document. The version was then considered final enough to be forwarded to John Ingram and Dale Canelas for their feedback. It was hoped that they will provide positive feedback and will approve the funding officially. Cathy will be presenting the power point talk that Kelley normally uses at the Town meeting on Thursday the 27th and Cathy would like to make an 'official' annoucement at that time.
Newsletter: The group reviewed the draft newsletter created by Kelley. The group has this feedback. The newsletter should be printable, and fit on one or more 8 1/2 by 11 sheets of paper. We can/should make it a PDF if that will help the printing problem. The intellectual coverage of the news letter is fine. We should post the PDF on the GMC web page and when it is ready, send an email to the whole library announcing its publication, with a link in the email pointing towards the PDF.
Big flow chart: The Adobe PDF reader on the laptop was not working so review of the flow chart will roll over to next month
Calendar issues: The Fall schedule for the meeting was discussed and finalized.
Augst 21st
, September 25th, October 23rd, November 20th and if needed, December 18th. Cathy will send Outlook calendar invitations for each meeting.
PLEASE NOTE that the first 2 weeks of October look to be very busy for the group (Mini grant review time) so please keep your schedules LIGHT.
Grants Management Committee 