Present: Cathy Martyniak, Kelley Cunningham, Grace Strawn, Jan Swanbeck, Erich Kesse, Tatiana Barr
Announcements: The May minutes were approved .
Grant Tracking Database: Stephen Williams and Winston Harris were our special guests. Stephen introduced the new database. Everyone was pleased. The committee will make our recommendations for Phase 1. When Phase 1 is completed and approved, the group will begin addressing Phase 2. Winston suggested that we use a system help ticket to make our changes/additions to the Database.
Baldwin Phase 3 Grant : Rita sent a rough draft to NEH for feedback prior to submitting the proposal. She is currently waiting to hear a response from NEH. She will then address their comments on her grant.
Concrete Blog: Stephanie has submitted a grant proposal template for the committee to review. Grace said that the cost share cannot be listed as it currently is on the application. The cost share cannot be the grant administrator. Erich will speak to Stephanie and help her find a solution.
Stephanie supplied Erich with some feedback in regards to our new procedures. She stated that there seemed to be many duplicate signatures needed.
Distributing Documents: Because of the size of many of the proposals we will be reviewing, Cathy stated that she will ask to have a Grants folder added to Outlook. When the GC receives a proposal template, an email will be sent to the GMC for them to look in the folder for the new proposal.
The subject line needs to state GMC in every new email, so that folks will know what it is.
Mini-Grants: We discussed the revised Mini Grant document. Grace will make the revisions then send out to us via email. Dale has tentatively given the Mini grant program $25,000. A decision was made to having each mini grant have a 10% cost share requirement. We will work quickly on getting the procedure and guidelines worked out so that we can start Publicizing for these grants on September 1. If approved, we would like to have the award start date Nov.1, 2006. The group will review all applications and make our recommendations to the Directors who will make the final selection.
Membership: Cathy stated that Robert has accepted a job as Director at Queens College. Rita Smith was recommended to be his replacement on our committee. The group agreed that Rita would be a great contribution to the GMC, she has accepted tentively.
Because of the wealth of subjects discussed today, we have tabled the remainder of the agenda until next month.
Grants Management Committee 