Present: Cathy Martyniak, Kelley Cunningham, Grace Strawn, Robert Shaddy, Peter McKay, Tatiana Barr, John Ingram
Announcements: Minutes from our January meeting were approved.
Updates: Cathy announced the ALA “Let’s Talk About It” grant that Chelsea Dinsmore received in the amount of $1500. Cathy also mentioned a new grant that Chelsea is seeking funding for, the FDA Centennial Celebration. Kelley is currently seeking a funding source; however, Chelsea has a contact in Orlando that may sponsor this project. David Hickey and Hikaro Nakano have received a MVS(Multivolume Set) grant for funding of 75% funding for the purchase of a 15-cassette series on the traditional dancing done to folksongs from regions all over Japan. This particular grant was not processed through DSR, John Ingram suggested that this award needs to go through the Foundation.
Library Council: Cathy had only a few minutes to talk to the Library Council about our procedures, brochure, etc at their February meeting. She has been invited back to their March meeting to finish her discussion. John Ingram has given us the go ahead with our Grant process.
Grants 101 Power Point Demo : Cathy explained to the group that we will present different versions of our grants power point, depending on who the audience will be. The version today was for the Mentor/Mentee group. We will present this presentation April 20 th to this group. Peter expressed that the slide show should have the grant preparation process diagram that Eric created from our brochure included in the beginning of the presentation. He also thought that more emphasis should be put on the idea creating stage. Robert brought up the eligibility issue that was not present in the slide show. Robert and Tatiana pointed out that the font needs to be consistent throughout. John also stated that there are some grammar corrections to make and he will send them to us. Cathy asked each member to ask their department when would be a good time to schedule this presentation in their department meetings. Robert stated that maybe May would be good for his group, but he will let Kelley know for sure. We also discussed perhaps that this slide show be added to the new employee orientation. Cathy is creating a publicity blurb to send out to the mentor/mentee folks before their presentation. She will email the blurb to the group for feedback first.
Grant Proposal Template: Cathy discussed Chelsea’s feedback in regards to this document. There seemed to be some confusion on what exactly Chelsea was asking for. The group decided to perhaps make adjustments to the form in order to make this clearer.
Grants Resource Page: Everyone decided that Peter did a great job on the resource page. This will be a living document that we can add and update as time goes on.
Grants Database: Stephen Williams is presently creating our grants tracking db. The group decided that only library personnel should be able to view our grants.
Mini-Grants : Cathy has asked John to keep mini-grants in mind when they create the budget for next year. John agreed to hopefully make this happen. Robert and Grace will look into the mini-grant document that was created some time ago, and we discuss this further at our next meeting.
NEXT MEETING: April 17th, 2006 10am in the Library East Conference Room
Grants Management Committee 