GMC Minutes
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Library
 Grants Management Committee
Minutes: 8/15/2005 |
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Grant Management Committee Minutes
2. Brochure Barbara Hood was our special guest; she gave us feedback re: the creation of a brochure in order to help publicize the Grant Making process within the library community. The dimensions would be 8 1/2” x11” with a tri-fold. Barbara H. will email the committee with the word count needed. This would be created for inter-Library distribution as well as online. We discussed that the brochure needs to be concise with perhaps bullets used to emphasize the procedures. Barbara will design the document; Kelley, Grace and Tatiana will work on writing the brochure, along with any suggestions from the committee. Erich suggested we use a pithy statement to grab the readers’ attention. Barbara H. has agreed to edit the brochure and assist along the way. Where to distribute the brochure was mentioned. In addition to meetings with specific Departments, having it included in the new employee orientation packet might also be helpful. Quotes from successful grant applicants might also be helpful. This would also be a great tool to introduce the Grant Coordinator, with her office location as well as email, phone number, and small picture inside the brochure. 3. Minutes from the July meeting were approved. Cathy stated that she met with John Ingram and that Kelley will continue to report to him. 4. Membership: Cathy welcomed and thanked Tatiana for accepting our invitation to join this committee. We look forward to her knowledge and experience in the grant making process. 5. Charge Language: Cathy read each line of the charge. Tatiana suggested that perhaps training and education be added to the charge. Cathy noted that the importance of training and education is implied in the ‘define the components of a successful grants program’ sentence in the charge but indicated that having a specific list of what those components are would be very helpful. We also discussed that a Mission Statement should be created as well. This is something that we would like to have on the brochure. Cathy stated that the Charge would be an ever changing document as we continue to progress with our goals. (possibly review it on a regular basis??) 6. Procedure: We reviewed each statement of the procedure draft. One item we would like to add is a general email address of the Grant Coordinator. Cathy will check into having one created. Erich will work on a timeline that would illustrate the Grant making process. He will also create a template for the Grant Authors to use for pre-approval. Many suggestions and additions were discussed and Cathy will make these revisions and post the changes to the Web site ASAP. One significant question raised was who was eligible to be a PI according to University policy. (Immediately after the meeting, Kelley forwarded a link to a list of the eligible ranks. The URL is http://rgp.ufl.edu/research/handbook/researcher_handbook/section2.html#RTFToC1 ) The review of the procedure took a significant amount of time and the final topics of the August agenda were not addressed. Those topics will roll over to the September meeting.
[NOTE: These minutes approved on September 19th, 2005]
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