Skip to Search

  Hours  |  Ask a Librarian  |  Online Requests  |  Remote Logon
#   Library Catalog   |   Databases   |  Site Map   |   Help   |   Search

GMC Agenda Archives

Library Grants Management Committeee Agenda archive

Agendas

5/21/2007 |4/09/2007 |3/12/07 |2/19/07 | 01/29/07 |12/18/06 | 11/20/06 | 10/23/06 | 9/25/06 | 8/21/06 | 7/24/06 | 6/19/06 | 5/15/06 | 4/17/06 | 3/20/06 | 2/20/06 | 1/30/06 | 12/19/05 | 11/21/05 | 10/17/05 | 9/19/05 | 8/15/05 | 7/18/05 | 6/16/05

 

Monday, May 21st, 2007
2:00 - 3:30 AM
Library East Conference Room

  1. Call to Order and Approval of April minutes
  2. Update from interim Chair (James Cusick)
  3. Updates on grant workshops (Kelley Cunningham)
  4. Document review: Goals and Outcomes
  5. Document review: Newsletter[postponed]
  6. Document review and final approval: Funding Request, Minigrants 2007-2008
  7. Opening Discussion: Minigrant initiative 2007-2008
  8. Next Meeting, Monday, June 11th, 2007; adjournment

 

Monday, April 9th, 2007
2:00 - 3:30 AM
Library East Conference Room

  1. Call to Order and Approval of March minutes
  2. Update from interim Chair (James Cusick)
  3. Discussion of grant IDC (indirect costs) (Grace Strawn)
  4. Report on recent grant workshops (Kelley Cunningham) [postponed]/li>
  5. Review of six month reports (Mini Grants)
  6. Document review and final approval: Grant Work Procedures and Check
  7. Document review: Getting Started text [postponed]

 

Monday, March 12th, 2007
10:00 - 11:30 AM
Library East Conference Room

  1. Approve minutes from February meeting
  2. Discussion of Botswana Mini Grant
  3. Application updates: 1) Turcotte: FHC Major, 2) Ronan: AT and 3) Martyniak/Dinsmore: NEH
  4. Format for Mini Grant six month reports
  5. Grant notification updates
  6. Document review: Web documents; full procedure; grant checklist
  7. Document review: Getting Started text
  8. Review: request for DSR grant workshop for libraries
  9. Uses of grant IDC (postponed to next meeting)
  10. Database Phase 2 brain storming (postponed to next meeting)
  11. Mentoring/education on grants (postponed)

 

Monday, February 19th, 2007
10:00 - 11:30 AM
Library East Conference Room

  1. Approve minutes from January meeting
  2. Transition Information
  3. Mini Grant Update from Haiyun Cao
  4. Application updates: 1) Turcotte: FHC Major, 2) Ronan: AT and 3) Martyniak/Dinsmore: NEH
  5. Canned grant opportunity publicity langauge: update and discussion
  6. Document review: Big procedure : Next steps
  7. Agency table from Kelley: Review
  8. DSR training: what do we want?
  9. IDC and incentives to PI's: options??
  10. Grant Mentoring program:
  11. Database Phase 2 brain storming:

 

Monday, January 29th, 2007
10:00 - 11:30 AM
Library East Conference Room

  1. Approve minutes from December meeting
  2. Welcome new members, Dan and Joe
  3. Meet with four mini grant PI's for an update: [NOTE: Written 6 month report is due at April GMC meeting}
  4. Look over and finalize policies posted on Membership page.
  5. We need a new web back up now that Peter is gone: Volunteers?
  6. Publicizing grant opportunities: Who? What? Where? When? How?
  7. Document review: Big procedure and Brochure : Who, how and when??
  8. Gift and grant (Fundable ideas) registery: Update
  9. Database Phase 2 brain storming:
  10. Education and training: Who needs it? Grant Coordinator or Faculty?

 

Monday, December 18th, 2006
10:00 - 11:30 AM
Library East Conference Room

  1. Approve minutes from November meeting
  2. Fundable ideas proposal review ( meeting minutes and request sheet )
  3. Mini grant updates - Grace
  4. New member training: What should it include??
  5. v. 1 no. 2 of grant newsletter: review and edits
  6. DB phase two possibilities (link is www.uflib.ufl.edu/granttrack )
  7. Scheduling: Do we need to meet in January? If so, 8th or 29th? (MLK and ALA) Or OK to go to February??

Next meeting is January 29th, 2007 LE Conference Room

Monday, November 20th, 2006
10:00 - 11:30 AM (possibly even 12)
Library East Conference Room

  1. Approve minutes from October meeting
  2. Special Guest Lane Jimison: Introductions and discussion: Do we need a fundable ideas registery?
  3. Mini grant updates, how are things going so far? follow up calls went well??
  4. Mini grant reports (6 month and one year ) should contain??
  5. Mini grant process debrief/impressions document (us only? applicants also??)
  6. NEFLIN feedback??
  7. Membership: chart from Cathy and discuss training for new members
  8. Education: what training is needed?? For who? When? How best to get it??
  9. Brief database update (data entry progress...)
  10. Big flow chart:(v.2 p.1 and v.2 p.2)

Next meeting is December 18th, 2006 LE Conference Room

Monday, October 23rd, 2006
10:00 - 11:30 AM (possibly even 12)
Library East Conference Room

  1. Approve minutes from September meeting
  2. Mini grant letters: draft
  3. Brief database update (data entry progress...) [As time allows]
  4. Big flow chart:(v.2 p.1 and v.2 p.2) Ideas registery? Interact with Development officer how?? [As time allows]
  5. Education: what training is needed?? How best to get it?? Who needs it?? [As time allows]

Next meeting is November 20th, 2006 LE Conference Room

 

 

Monday, September 25th, 2006
10:00 - 11:30 AM
Library East Conference Room

  1. New member introductions
  2. Approve minutes from August meeting
  3. Brief database update (data entry progress...)
  4. Newsletter/MGP promotional documents - Did everyone get them??
  5. Mini grant application review logisitics (review sheet) BRING CALENDARS to schedule October review sessions

 

BACK BURNER:

  1. Education: what training is needed?? How best to get it?? Who needs it??
  2. Big flow chart:(v.2 p.1 and v.2 p.2) Ideas registery? Interact with Development officer how??

Next meeting is October 23rd, 2006 LE Conference Room [Please note DATE!!]

 

Monday, August 21st , 2006
10:00 - 11:30 AM
Library East Conference Room

  1. Approve minutes from July meeting
  2. Database updates and discussion re: how far back to go ( http://www.uflib.ufl.edu/granttrack )
  3. Mini grant program updates, with flyer review (2nd version) and FAQ's
  4. Newsletter review (2nd version, three pages long)
  5. Big flow chart: Ideas registery? Interact with Development officer how??)
  6. Education: what training is needed?? How best to get it?? Who needs it??

Next meeting is September 25th, 2006 LE Conference Room

Monday, July 24th , 2006
10:00 - 11:30 AM
Library East Conference Room

  1. Approve minutes from June meeting
  2. Updates regarding grant database, Baldwin P3 and Concrete Blog
  3. Membership issues
  4. Mini grant program: confirm procedures and explore evaluation piece (relevant document)
  5. Newsletter review (Kelley) 2nd version here
  6. Big flow chart
  7. Registry of grantable projects: see email from Erich
  8. September meeting on the 25th?? October meeting on 23rd? (BRING CALENDARS, PLEASE!!)

 

Next meeting is August 21st, 2006 LE Conference Room

 

Monday, June 19th, 2006
10:00 - 11:30 AM
Library East Conference Room

  1. Approve minutes from May meeting
  2. Special Guest Stephen Williams demonstrates new grant tracking DB
  3. Baldwin phase 3 grant: Review (relevant documents forwarded in 6-08 via email)
  4. Concrete Blog: Review (relevant documents forwarded in 6-14 via email)
  5. Questions raised: distributing documents and GAA
  6. Mini grant program
  7. Newsletter review
  8. Big flow chart
  9. Grant workshops: evaluation (Tatiana)
  10. Registery of grantable projects: See email from Erich

Next meeting July 24th, 2006 10am in Library East Conference Room

 

Monday, May 15th, 2006
10:00 - 11:30 AM
Library East Conference Room

  1. Approve minutes from March meeting
    2. (April was cancelled)
  2. Grant tracking database update
  3. Baldwin phase 3 grant: Questions raised
  4. Timelines ( Erich and all) version 1 and version 2
  5. Communication with L>ibrary staff re: Update and what to do next
  6. OK to add scanned grant narratives to IR?
  7. Grant workshops outside the Library? How to fund? Who should go and when?
  8. Mini grants
  9. Big flow chart

Next meeting June 19th, 2006 10am in Library East Conference Room

 

** NOTE: While the April 2006 meeting was cancelled,

an update was sent to Committee members. **

 

Monday, March 20, 2006
10:00 - 11:30 AM
Library East Conference Room

  1. Approve minutes from January meeting
  2. Demo powerpoint presentation (Kelley)
  3. Where else to give this? Modify it how? (All)
  4. Discuss best approach to mentor/mentee 'workshop' (All)
  5. Draft publicity blurb for mentor/mentee 'workshop' (All)
  6. Update documentation based on feedback from Chelsea? (All)
  7. Grant Web presence (Peter)
  8. Update on Grant Database (Cathy and Kelley)
  9. How/where to distribute brochures? (All)
  10. Mini grants program (Cathy, as time permits)

Next meeting April 17th, 2006 10am in Library East Conference Room

** NOTE: FEBRUARY 2006 meeting was cancelled. **


Monday, January 30th, 2006
10:00 to 11:30
Library East Conference Room

1. Approve minutes from  December meeting

2. Confirm content of Committee and Public web pages and how/when is new content posted?

3. Feedback, if any, on Brochure and One page summary/Checklist

4. Minigrants

5. Time lines from Erich

6. Define components of a successful grants program


**Next meeting: Monday, February 20th, 10:00 to 11:30 am, Library East Conference Room**

Monday, December 19th, 2005
10:00 to 11:30
Library East Conference Room

BRING YOUR CALENDARS, PLEASE!!!

1. Approve minutes from November meeting

2. Feedback and updates from John Ingram

3. Review one page summary/checklist

4. Review v. 2 of proposal template

5. Review draft brochure language

6. Public Web page draft (as time allows)

7. Review Membership recommendations (as time allows)

8. Time lines from Erich (as time allows)

9. Define components of a successful grants program (as time allows)


**Next meeting: Monday, January 30th, 10:00 to 11:30 am, Library East Conference Room**

Agenda
Grants Management Committee
Monday, November 21st, 2005
10:00 to 11:30
Library East Conference Room

1. Approve minutes from October meeting

2. Brochure: review draft language from Kelley, Grace and Tatiana

3. Review one page summary from Jan and her team

4. Review membership recommendations from Peter and his team

5. Review v. 2 of proposal template

6. Time lines from Erich

7. Links for web pages for funding agencies added to GMC home page

8. Define components of a successful grants program


**Next meeting: Monday, December 19th, 10:00 to 11:30 am, Library East Conference Room**

Agenda
Grants Management Committee
Monday, October 17th, 2005
10:00 to 11:30
Library East Conference Room

1. Approve minutes from September meeting

2. Brochure: review draft language from Kelley, Grace and Tatiana

3. Need to write one page Procedure Lite/Overview (before going to LC)

4. Review Proposal Template (a draft will also be distributed at meeting)

5. Future membership of the Committee: Questions to begin to look at include Length of term on Committee? Should terms be staggered? What are any needed skill sets for this particular Committee?  Division coverage? Do they need to have grant experience? How to replace chairperson? Possible ways to identify actual names of future committee members  (Ask for volunteers? Get assigned by a Director)

6. other??


**Next meeting: Monday, November 21st, 10:00 to 11:30 am, Library East Conference Room**

Back to Grants Management Committee Main Page

Agenda
Grants Management Committee
Monday, September 19th, 2005
10:00 to 11:30
Library East Conference Room

1. Approve minutes from August Meeting

2. CAS Exemption Update, discussion lead by Kelley and Barbara (from August agenda)

3. Peoplesoft Grant Training- report from Kelley (from August agenda)

4. Review latest edits of Procedure , discuss PI eligibility rules and quick start guide options

5. Grant Tracking database discussion, review of Bamboo grant management software

6. Brochure: review draft language from Kelley, Grace and Tatiana

7. Review Mini grant document

8. Begin to list target markets for grant publicity


**Next meeting: Monday, October 17th, 10:00 to 11:30 am, Library East Conference Room**

Back to Grants Management Committee Main Page

Agenda
Grants Management Committee
Monday, August 15th, 2005
10:00 to 11:30
Library East Conference Room

1. Special Guest Barbara Hood will join us to discuss publicity options for the grant making process

2. Approve minutes from July meeting

3. Welcome new member Tatiana Barr

4. Finalize Charge language

• In conjunction with other elements of leadership in the Library, the Grants Management Committee facilitates a positive, open, and faculty-centered culture that encourages and supports grantsmanship within the Libraries;
• Defines the components for a successful grants program;
• Defines the steps in the grant process, focusing on establishing clear and easy lines of communication and maintaining a straightforward grant preparation and proposal review process;
• Working in close tandem with the Library’s grant coordinator, develops and maintains a process to take advantage of UF grant support services such as DSR and UFF, particularly in the area of appropriate grant agency identification;
• Establishes a procedure for periodic review of grants that allows the Grants Management Committee to remain informed of progress on projects.

5. Review and Revise procedure document (green highlighting denotes a question and red highlighting refers to grant tracking database)

6. Review needs for a Grants Tracking database

7. CAS Exemption Update, discussion lead by Kelley and Barbara

8. Peoplesoft Grant Training- report from Kelley

9. Review Mini grant document, if time allows


**Next meeting: Monday, September 19th, 10:00 to 11:30 am, Library East Conference Room**

Back to Grants Management Committee Main Page

Agenda
Grants Management Committee
Monday, July 18th, 2005
10:00 to 11:30
Library East Conference Room

1. Approve minutes from June meeting

2. Replacement Member discussion

3. Procedure Revision sub group update

4. Review and revise draft charge

• In conjunction with other elements of leadership in the Library, the Grants Management Committee facilitates a positive, open, and faculty-centered culture that encourages and supports grantsmanship within the Libraries;
• Defines the components for a successful grants program;
• Defines the steps in the grant process, focusing on establishing clear and easy lines of communication and maintaining a straightforward grant preparation and proposal review process;
• Working in close tandem with the Library’s grant coordinator, develops and maintains a process to take advantage of UF grant support services such as DSR and UFF, particularly in the area of appropriate grant agency identification;
• Establishes a procedure for periodic review of grants that allows the Grants Management Committee to remain informed of progress on projects.


5. Start to define how Grant Coordinator position can be best utilized.


6. Other?


**Next meeting: Monday, August 15th, 10:00 to 11:30 am, Library East Conference Room**

June 16, 2005

  1. Approve Minutes of May 19th, 2005
  2. Membership
  3. Scheduling of meetings
  4. Meeting location options
  5. Revise Charge
  6. Revise Procedure
  7. New Members discussion
  8. Dues dates??
  9. Future Publicity options
  10. Other?

 

 

Home | Agendas | Documents | Membership | Mini Grants | Minutes | Resources
   
University of Florida Home Page