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Meeting Minutes: Convocation Planning Committee
1/8/2007 ◦ 1:00 PM ◦ Library East Conference Room



Christine Driver; Jason Fleming; Sara Russell Gonzalez; Dan Reboussin; Jay Wiese; Adrian Zeck; Brian Keith (ex officio)


Last meeting's minutes- review

Review of minutes was ongoing for each topic discussed.


Discussion: Date

Committee agreed to schedule Convocation for Wednesday, May 9, 2-4 pm. Cleanup will be from 4-6. Brian will send a 'save the date' email to all staff.


Discussion: Venue

Since it appears that renovations of Smathers 100 will be completed before May 9, Committee agreed to hold Convocation this room. Keene Faculty Center is no longer being considered as a fallback location.

Jason will reserve Smathers 100 for the event.


Discussion: Speakers

The Dean of Libraries or (interim Dean) will be invited to make a few remarks about the future of the libraries. We will revisit this at the next meeting.

Selected department heads will be invited to make one brief remark (90 seconds) about their department's accomplishments. The committee will solicit via an email in late March. Committee will select remarks from the submission at a later meeting.

The committee will invite John Ingram or Trudi Di Trolio to at as emcee.


Discussion: Food

Based on numbers from the holiday parties, the committee decided to spend most of the budget ($500) on food. Sara and Christine will investigate catering options from Publix, Sam's Club, and others.


Discussion: Decorations

The committee discussed the following possibilities:


Discussion: Awards

In addition to the ideas discussed at the last meeting:

The committee discussed the following ideas:

Brian will ask the Employee Recognition Committee to clarify which levels of service pins should be awarded at the department level and which will be awarded at Convocation.


Other business

The Committee agreed that it would be desirable to include an interactive activity such as a Library trivia quiz (Jeopardy) game between two staff members selected by the audience.

Prizes might be donated in-kind by local businesses. Dan will contact the manager of Chipotle restaurant regarding donations.


Next meeting:

Tuesday, Feb. 6, 2007


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