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Meeting Minutes: Convocation Planning Committee
11/14/2006 ◦ 1:00 PM ◦ MSL L108

 

Attendees:

Christine Driver; Jason Fleming; Sara Russell Gonzalez; Dan Reboussin; Jay Wiese; Adrian Zeck; Brian Keith (ex officio)

 

Venue reports: any news about SMA 100?; Cost/availability of Keene Faculty Center?

Keene (Adrian): Web site says room is $75; Will accommodate an estimated 60 people. Should find out about deposit/refund policy next week (Keene's reservations person (Evelyn) currently out of the office)

SMA 100 (Brian): Pretty sure renovations will be done by Spring; revisit room status in January.

 

Propose possible dates for Convocation and select several to investigate (bring calendars)

Committee agreed that 2 pm to 4 pm on either Tue, May 8 or Wed, May 9 would be ideal- after Commencement, but before Summer A/C begins; reduced intersession hours of operation mean that staff normally scheduled to work the night shift will be able to attend at this time, along with the rest of the library staff.

Jay will notify Misty, Trudi, and Employee Recognition Committee by e-mail

 

Propose ideas for:

Speakers:
Committee agreed that an internal speaker would be best:
Department heads may be asked to give highlights of department accomplishments for the past year;
Director/interim director may be asked to speak about the library's future.

Decorations:
Might include posters with pictures/ names of honorees & milestones;
PowerPoint/multimedia presentations.

Food:
Catered from local stores/restaurants: Chipotle, Steamers, Publix (Donations?);
Brian will get numbers on catering from holiday event;

Awards:
Recognize service pin recipients in program, posters, PowerPoint;
Longer periods of service, recognize verbally (Brian will send data about service pin awards to committee;
Honor/acknowledge tenure & promotion, retirement;
Additional awards (especially longer service periods) up to $100?

 

Other business

4 basic components to program:

  1. Food & mingling (1st & last ½ hour or so)
  2. Honoring individual service milestones (years of service, T&P, retirement)
  3. Acknowledging library and department accomplishments (Department Chairs)
  4. Future (Director/Interim Director)

Committee will discuss further program proposals on the Convocation bulletin Board until the next meeting

 

Next meeting:

Tentatively scheduled for Tue, Jan. 9; 1pm; MSL L108

 

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