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George A. Smathers Libraries > Collection Management Department > CM Support > Manual

 

GOBI 3 Batch Selecting

(Using yellow GOBI2 slips or blue Lindsay slips)

Before selecting online in YBP's GE3 system, at least two searches must be performed in
ALEPH.  One must be an ISBN search in order to prevent duplication before batch ordering. 

  1. At the top of the main screen, click "Search", then click on "Add Items by ISBN".

  2. Next to "Please Choose Template" click on the drop down box and choose the appropriate template
    • If template does not exist, create the template.  You can use the "Creating Gobi 3 Template Instructions" to create a new
      template.
    • Check each slip to make sure they are all going to the location you have designated in the template.  If not, you
      will have to enter them in separately, or modify their individual information later.

  3. Enter ISBNs.

  4. Click "Go". This puts your records in the Select cart.

  5. Click on "Select Cart"

  6. Verify selections and add notification information.
    • Make sure titles are not listed as "On Order", "Preparing to Ship", "Shipped to Library".  Click on the bar to highlight
      any titles whose status is listed as one of the above statuses and deselect the title(s).
    • Check the availability of the title.
      • If the title is listed as "Out of Stock", click on the appropriate bar to highlight the title and deselect the title.  The title must be entered in ALEPH.
      • Create a "599" line in ALEPH saying, "Per YBP, title is out of stock at publisher".
    • If the title is listed as "Not Yet Published", it is okay to order it.  The selected title will remain in the queue at
      YBP until the title is published, but we will still receive a record.

    • Check that the title is not a multi-volume set, or that a volume number is not listed in the title.
      • If the title is a multi-volume set, or has the volume number listed in the title, check the appropriate box and deselect the title.
      • example: RICHARD ROGERS: COMPLETE WORKS; V. 3.

    • ** If a selector has requested notification on a title, that information should be added now. Find the title requiring notification and select the title. Click on "Enter Order Details". Enter the notification details into "Note to CM Support".

  7. Click "Submit All".

  8. The screen "Selection Acknowledgement" will appear.

    9. ** You can verify your work by going to "Search", then choosing "Selections " > Click on your initals and check the batch.

  9. Deselect the titles in yourSelect Cart or there might be duplication
 

 

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