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Technical Services Division
Cataloging and Metadata Department

  Copy Cataloging

The Copy Cataloging Unit, part of the Cataloging and Metadata Department, consists of seven staff and several student assistants. The unit is responsible for the distribution of much of the department's incoming materials, copy cataloging of library materials in a variety of formats and in all languages (except CJK). In February 1998, the Unit absorbed the responsibility of labeling and physical processing of most outgoing material from the Cataloging and Metadata Department as well as the Serials Acquisitions and Gifts and Exchange units in the Acquisitions and Licensing Department. The Unit also participates in special projects with other units at the departmental, divisional, and library level.

Unit staff and the services they provide:

Fern Carlson (Sr. LTA): Fern is responsible for all levels of monographic copy cataloging and monographic adds to existing titles as well as print and electronic (ETDs) theses and dissertations. She also works with Special Collections to create finding aids for archival material using EAD ( Encoded Archival Description). She works with problem, shelf-ready material and is responsible for rushes on a monthly rotation with other staff. Approximately one third of Fern's time is spent on grant work for the Baldwin Library of Historical Children's Literature. She is currently working on late nineteenth-century American children's literature.

Gloria Cockerham (Sr. LTA): Gloria is responsible for all levels of monographic copy cataloging and monographic adds to existing titles as well as print and electronic (ETDs) theses and dissertations. She works with problem, shelf-ready material on a monthly rotation with other staff.

Todd Chisholm (Sr. LTA): Todd catalogs new serial and monographic titles with copy and submits CONSER level record maintentance. He is also responsible, with Naomi Young, for doing analytic retrospective cataloging and for handling more complex problems involving existing serial holdings. Todd also works with print and electronic (ETDs) theses and dissertations. He works with problem, shelf-ready material and is responsible for rushes on a monthly rotation with other staff.

Sharon Holder (Sr. LTA): Sharon is responsible for all levels of monographic copy cataloging and monographic adds to existing titles as well as print and electronic (ETDs) theses and dissertations. She coordinates processing of rush requests. Sharon works with problem, shelf-ready material and is responsible for rushes on a monthly rotation with other staff.

Patsy Mongo (Archivist): Patsy does some of the more complex problem solving involving monographic material and resolves questions pertaining to cataloging and bibliographic records. She helps with rush requests when needed. Patsy also does some original monographic cataloging. She assists in the training and supervision of students when needed. She serves as one of the three Systems Liaisons in our unit.

Judy Rummel (LTA): Judy is responsible for sorting and distributing incoming monographic material, receiving, researching and distributing most serial material, non-standing order serial adds and African Approval serials. She also works with Special Collections to create finding aids for archival material using EAD ( Encoded Archival Description). She works with problem, shelf-ready material and is responsible for rushes on a monthly rotation with other staff. Judy, with Doug Smith, is responsible for coordinating activities in the Physical Processing Area. She handles most problems related to physical processing. She serves as one of the three Systems Liaisons in our unit.

Douglas Smith (Unit Head): Doug is responsible for the overall management of the Unit and the training of the full-time Unit staff and student assistants. With Patsy Mongo, Doug works on the more complex problems and questions pertaining to cataloging, distribution, bibliographic records and physical processing. With Judy Rummel coordinates the physical processing of library material. Supervises and trains student assistants responsible for searching in OCLC as well as cataloging of Library of Congress and BIBCO copy material. Doug is also a back up for the other Systems Liaisons in the unit.


Unit Statistics:

2002/2003 , 2001/2002 , 2000/2001 , 1999/2000 , 1998/1999 , 1997/1998

Annual Reports:

2004/2005 , 2005/2006, 2006/2007

2001/2002, 2000/2001 , 1999/2000 , 1998/1999 , 1997/1998

Links to resources commonly used by the unit:

Staff Web | Staff Directory | Library Hours | Privacy Policy

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