Searching in Cataloging: Aleph 18
Select the search tab by clicking on the binoculars.
**Note For all searches choose the base you want to search from a drop down
menu that includes UF bibliographic records, UF authority records, UF circulation
records, UF Administration records, UF holdings records and Library of Congress records.
Advanced Search tab:
Searches the database for keywords. The system searches word indexes (such as words in title, words in subject, etc.) for records containing the keywords entered. *When entering keywords you can use truncation, masking and logical operators.
Truncation: Type a portion of a word and add the ? character or the * character at
the beginning or end to indicate that you want all words that begin or end with that
portion of the word. Truncation can be used in the middle or at the beginning or
end but not both.
Example: Cholor? And ?benzene
Masking: Uses special characters as placeholders enabling the system to retrieve words having variant spellings or matches that contain portions of words. ? or * is a placeholder for any number of characters such as, ps?ic which retrieves words beginning with ps and ending with ic. # is a placeholder for one or no characters such as colo#r which retrieves color or colour. ! is a placeholder for one character such as wom!n which retrieves woman and women.
Logical operators: You can narrow or broaden a search by using and, or, not. Parentheses may also be used in a retrieval request to broaden the search such as (data or edp) and (program? or system).
Multi-base CCL Search tab:
The multi-base CCL search tab lets you use common command language to search for words in several different indexes at once. You can use this search to search more than one database at a time. First select the databases, and then type the keywords you are looking for. You must specify the code of the word indexes to be searched. For example: wti=(chem.? or bio?) and wau=jones which will search for words from title and words from author indexes. Selecting the words adjacent option instructs the system that the words in the search string must be in the same field and must appear next to each other in the record.
Multi-field Search tab:
The multi-field search lets you search for records using pre-set indexes. You can
search words in title and words in author.
You can browse an alphabetical list of headings such as titles, authors and subjects
or do a numerical search for ISBN, OCLC, System no., etc. The system displays
an alphabetical list of headings for you to browse through, with the text you typed
appearing near the top of the list. The system also displays the heading before your
request. The number of documents associated with each heading is also shown in
the Docs column.
**If the Include Expanded AUT Data check box is selected, then additional authority
information is displayed together with the heading.
***When the Include BIB/HOL Data option is selected, the browse list changes, as follows:
- The columns change to include (1) the heading, (2) title and main entry from the
bibliographic record, and (3) holdings (location) information from the HOL record
(instead of columns that display the number of related records, a reference indicator,
the heading, linked authority information, and base counts)
- The headings are no longer displayed once only; rather, the same heading is repeated
for each separate bibliographic record, and for each holdings record.