Serial Major (Title) Changes
This page describes how to catalog major changes. To know whether a new record is needed, see the procedure here.
Closing the old title is often done by overlaying the existing record with the closed record in OCLC.
Do overlay if:
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the record in the local catalog is provisional.
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the record in OCLC is more complete than the record in the local catalog .
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the record in the local catalog is by the the old cataloging rules, and the OCLC record uses the current rules. (Descr.cat.form in the LDR of the local catalog record is blank or i and Desc: in OCLC is a
If there is extensive information in local notes, or there is not much difference between the two records, it is probably simpler to edit the Aleph data to match the OCLC record.
Special case: Up until Aleph migration, we recorded series treatment information on the serial record. If series information is on the serial record, make sure that informtion is reflected in the Series Authority File (local or LC) and DELETE it from the serial record.
The general procedures for closing a serial title are in the CONSER Cataloging Manual, Module 21, Section 3. If the record in OCLC is not already closed, the record should be locked for CONSER maintenance or upgrading.
Classification:
In general, we only change the call number if:
- There is a change in the scope of the serial, (what the serial is about) or
- The serial was previously classified in Dewey. (NO NEW TITLES or added locations should be classified in Dewey)
Special case: If the numbering of the new title begins again, we cannot use the exact same call number, but we should try to keep the two titles together. Adding a 1 or 2 to the end of the last cutter is a convenient way to distinguish the titles while keeping them adjacent.
When you need to change the call number, prefer the 050 in the OCLC record of the new title. If there is no 050, multiple 050s, or if there is a conflict, consult your Unit Head or the Principal Serials Cataloger.
In addition, locally you should:
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add the control number of the old title to a non-public note ($x) on the HOL record for the new title (rrp=1223445)
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add the control number of the new title to a non-public note ($x) on the HOL record for the old title (rrl=3454555)
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notify the acquiring unit and the binding unit of the title change by email or in writing. Include the new and old titles and control numbers in your message
In some cases, some of the item records or information in holdings or order records will need to be moved from one record to another. We can change the holdings information and move the item records. Any changes that should be made to the order records can be pointed out when we notify the Serials Unit.
Indexed:
Serial Major (Title) Changes
Serial Major (Title) Changes
Serial Major (Title) Changes
Closing Serial Titles
