Catalog Access for Affliated Libraries
Affiliated library collections not directly administered by the University of Florida Libraries may be added to the library catalog as stipulated below. Such collections must augment the Libraries' holdings and support the teaching and research needs of the UF community. Requests for inclusion should be sent to the Assistant Director for Technical Services.
Prior to adding an affiliated library collection to the catalog, a written agreement between the library and the affiliated library, signed by representatives of both parties, should document the following:
- the purpose of the agreement
- a general overview of the collection: history, subject coverage, and current holdings
- availability of collection: hours of access and circulation policy
- collection development: funding and selection process
- instructions for terminating the agreement
In addition, the agreement should specify:
- who will catalog the items in the collection (excluding article level cataloging) and associated procedures
- who will revise the catalog to reflect lost and withdrawn material and associated procedures
and outline the University of Florida Libraries' commitment to provide:
- Sublibrary and Collection codes/displays
- the catalog technical client and logins for affiliated library personnel as needed
- training and technical support as needed
as well as state the following:
The costs associated with storage and searching catalog records will be underwritten by the Florida Center for Library Automation as part of its commitment to support the University of Florida Libraries.
Affiliated Libraries (additional details):
Harn Museum Bishop Study Center - agreement
Nuclear and Radiological Engineering Department - agreement
Research and Engineering Education Facility (REEF) - agreement
University Center for Excellence in Teaching (UCET) - agreement
See also the Affiliated Libraries Cataloging Procedure
Indexed:
Catalog Access for Affiliated Libraries
Catalog Access for Affiliated Libraries
Prepared by: Betsy Simpson and Martha Hruska
Created: November 17, 2005
Updated: September 2007
